Executive Assistant and Office Manager

Tacit•San Francisco, CA

4d•Onsite

About The Position

We're looking for an Executive Assistant and Office Manager to support our CEO and keep the office running smoothly. You'll coordinate day-to-day operations, manage logistics, and keep the workspace organized, while supporting leadership with scheduling, communication, and documentation. The ideal candidate is resourceful, detail-oriented, and comfortable in a fast-moving startup. Note this requires being on-site at our office in South Park 5 days/week.

Requirements

6+ years of experience in office management, operations, or administrative roles, ideally in a fast-growing company.
Type A in the best sense: organized, proactive, and on top of the details.
Strong organizational skills with the ability to multitask and prioritize effectively.
Excellent written and verbal communication skills.
Tech-savvy with proficiency in tools like Google Workspace, Slack, Zoom, and expense/reporting systems.
Friendly, approachable, and proactive in anticipating needs.
Proven experience in event planning and execution, from small gatherings to large-scale company functions.

Responsibilities

Oversee everyday office operations, keeping the space clean, organized, and fully stocked; manage supplies, vendors, and facilities.
Serve as a key point of contact for employees regarding office-related inquiries.
Organize and execute team offsites and onsite gatherings, ensuring smooth logistics (venues, travel, catering, activities, and budgets).
Manage calendars, meetings, and internal/external communication.
Assist with travel coordination, meeting prep, and follow-ups.
Draft and maintain internal documents, reports, and presentations.
Identify opportunities to streamline workflows and improve efficiency.