Executive Assistant and Department Coordinator, Old Master Paintings

Christie's•New York, NY

11d•$55,000 - $57,000

About The Position

Executive Assistant and Department Coordinator, Old Master Paintings The Company Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business. Why This Role Matters The role will be primarily responsible for supporting the Head of Department for Old Master Paintings and the International Deputy Chairman, Old Master Group both based in New York. The function of this role will also include assisting the Old Master Paintings department with comprehensive administrative support. The duties are varied, and will follow the cycle of the sales calendar as well as certain duties to support overall department activity.

Requirements

Exceptional client service skills including strong verbal and written communication skills
Strong interpersonal skills demonstrated with superiors, clients and peers
Strong attention to detail and follow-up skills
Excellent communication, including superior written and spoken communication
Ability to work collaboratively across multiple groups and sites
Ability to remain calm in stressful situations
Ability to creatively problem solve
Ability to work independently and as part of a team
Strong knowledge of Excel, Outlook and internal systems
Fluency in French required

Responsibilities

Manage diary scheduling including all meetings and travel for Head of Department, Old Master Paintings; and International Deputy Chairman, Old Master Paintings
Reconcile and submit corporate card expenses for approval using internal system
Manage client relationship including meeting arrangements, mailings, correspondence and action points for follow-up visits
Greet clients on behalf of department business getters
Possess a deep and intimate familiarity with all active and prospective clients and their collections, including anticipating and responding to their needs
Assisting both the Head of Department and Deputy Chairman with client management. Being a key point of contact in both pre-sale and post-sale organisation and management for Old Master Clients, working with the department and support departments to deliver a seamless client experience
Phone bidding in auctions as required
Work closely, efficiently, and effectively with other specialist departments, Christie’s international and regional offices, external organizations, individuals, and institutions
Provide support in creating proposals, pitches, and appraisals, which includes gathering item details and images, and liaising with clients, specialists, and other internal departments
Answer and screen incoming telephone calls on behalf of the cluster
Create purchase orders and sundry invoices, as required

Benefits

Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)
401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)
Life Insurance - 3x base salary (100% paid by Christie’s)
Disability Insurance (100% paid by Christie’s)
Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
Annual Discretionary Performance Bonus Plan
Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month
Back Up Child & Elder Care – up to 10 days of back-up Child or Elder Care through Bright Horizons
CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
Perks and Discounts through Zo and Plum Benefits