Executive Assistant - Department of Surgery

BMC Software • Boston, MA

1d

About The Position

POSITION SUMMARY: Provides highly skilled administrative support to the Department of Surgery Leadership. General administrative support includes drafting correspondence, preparing presentations, reports, attending meetings, sorting mail and ordering supplies; schedules meetings, makes travel arrangements and processes travel reimbursements in a timely manner. Assist the Administrative Manager with facilities and information technology issues within the Department and other department tasks as assigned.

Requirements

• Bachelors Degree in related field is required or a combination of additional experience and training will be considered
• 5 -8 years of experience in progressively more responsible positions in office administration with a high proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
• Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.
• Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules; must be able to keep others organized and on track.
• Excellent written and verbal communication skills.
• Good critical thinking skills and demonstrated comfort and ability to work independently once given direction.
• High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).

Nice To Haves

• 1-2 years professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred.

Responsibilities

• Drafting correspondence
• Preparing presentations
• Preparing reports
• Attending meetings
• Sorting mail
• Ordering supplies
• Schedules meetings
• Makes travel arrangements
• Processes travel reimbursements in a timely manner
• Assist the Administrative Manager with facilities and information technology issues within the Department and other department tasks as assigned.

Benefits

• benefits (medical, dental, vision, pharmacy)
• discretionary annual bonuses and merit increases
• Flexible Spending Accounts
• 403(b) savings matches
• paid time off
• career advancement opportunities
• resources to support employee and family well-being

What This Job Offers

• Job Type: Full-time
• Career Level: Executive