Executive Assistant and Coordinator

Rockbridge Capital•Columbus, OH

About The Position

The Executive Assistant and Coordinator position offers an exciting opportunity for a detail-oriented, strategic, and collaborative individual to support the Office of the CEO and the Managing Director of Development. This person must be a superior communicator who can proactively anticipate needs, thrive in a fast-paced, entrepreneurial environment that is results-driven and community-oriented, and be able to manage a dual-reporting relationship. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among competing priorities. In addition to managing daily administrative functions, this individual will play a key role in coordinating and driving projects forward—ensuring timelines, deliverables, and communication flow smoothly across internal and external stakeholders. The Executive Assistant and Project Coordinator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Requirements

Strong attention to detail, process orientation, and general administrative skills.
5 + years of experience supporting c-suite level executives, ideally in private equity, real estate, or hospitality industries.
Strong interpersonal skills and ability to interact and communicate effectively throughout the organization as well as with external relationships with poise and tact.
Ability to maintain a positive attitude and composure while working in a fast-paced environment requiring constant adjustment and reprioritization.
Superior proficiency in the Microsoft Office Suite as well as other software applications (Profit.co).
Strong drive and ability to pivot quickly in a rapidly changing environment.
Work well in teams with a roll-up-the-sleeves attitude and a general inclination to help where needed.
Must operate with a high level of discretion and maintain confidentiality.

Responsibilities

Works closely and effectively with the CEO and Managing Director of Development to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Plans, coordinates, and ensures schedules are followed and respected.
Provides a ‘gatekeeper’ role, creating win-win situations for direct access to the leader's time and office.
Prepare, edit, and proofread correspondence, presentations, reports, and other written materials that are sometimes confidential.
Maintain confidentiality while supporting high-level strategic and operational initiatives.
Prepare monthly expense reports and reconcile receipts with accuracy.
Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
Serve as a liaison and coordination point for projects within the Development team and cross-functional initiatives.
Track and manage project timelines, milestones, and deliverables, ensuring accountability and proactive follow-up on next steps.
Coordinate internal resources and external partners to ensure project objectives and deadlines are met.
Support document and data organization for active projects, including contracts, budgets, schedules, and communications.
Collaborate with team members to streamline workflows, identify process improvements, and enhance communication across departments.