Executive Assistant and Board Liaison

PCs for People•Saint Paul, MN

17h•Onsite

About The Position

The Executive Assistant and Board Liaison provides critical administrative support across two key areas: the Board of Directors and the Executive Team. This full-time position manages the administrative and governance functions of the Board, while also providing dedicated support to executive leadership, with a special focus on Business Operations. This role is responsible for handling sensitive materials, managing confidential HR filing, and assisting with compliance-related tasks. The ideal candidate is highly organized, detail-oriented, and maintains the highest level of professionalism and discretion.

Requirements

5+ years of experience in high-level executive support and/or board administration.
Proven ability to handle highly confidential materials and sensitive information with professionalism and discretion.
Strong understanding of meeting procedures, board governance standards, and/or nonprofit compliance concepts.
Excellent written communication skills and meticulous attention to detail.
Proficiency with Microsoft Office Suite and/or Google Workspace; familiarity with board management platforms is a plus.
Exceptional organization, prioritization, and project coordination abilities.
Strong interpersonal communication skills; comfortable working with board members, executives, and employees.
Ability to work independently and manage multiple priorities within tight deadlines.
Familiarity with nonprofit compliance, bylaws, and corporate policy documentation.

Nice To Haves

Genuine interest in people, technology, and digital equity
Compassionate, curious, and community-minded
Graceful under pressure and adaptable in dynamic situations
Collaborative teammate who brings energy and empathy to every interaction
Self-motivated and solutions-oriented thinker
Previous networking and/or installation experience highly desirable

Responsibilities

Schedule and coordinate all board and committee meetings (virtual and in-person).
Prepare and distribute agendas, materials, and meeting packets in collaboration with the CEO and Board Chair.
Record, finalize, and archive meeting minutes accurately and confidentially.
Maintain up-to-date board records, governance documents, and directories.
Support the annual governance calendar, including policy renewals, disclosures, and board evaluations.
Facilitate communication between board members, committees, and executive leadership.
Assist with onboarding of new board members.
Coordinate logistics for annual board retreats and special governance events.
Assist the Executive Team with confidential administrative tasks, including filing, record-keeping, and data entry.
Handle sensitive employee documentation, correspondence, and reports with professionalism and discretion.
Support organizational compliance efforts by assisting with audits, policy updates, and required documentation tracking.
Provide scheduling, correspondence, and logistical support for the Executive Team.
Manage organization wide travel booking.
Support collection of mail and bank deposits.
Assist with the preparation of reports and presentations for executive leadership and board meetings.
Other duties as requested.