Executive Assistant, Advisory

BDO • Vancouver, BC

6d • Hybrid

About The Position

BDO Canada is seeking an Executive Assistant to support the Advisory business leaders by facilitating the efficient and effective functioning of the Executive Office and its respective team to advance priority objectives. This role involves proactively managing calendars, coordinating travel, preparing for meetings, and acting as a representative for the accountable partners and other leaders. The Executive Assistant will also assist in leading strategic group initiative project streams, preparing project materials, and supporting administrative tasks for the team. The role requires a high degree of organization, communication, and the ability to work independently in a fast-paced, deadline-driven environment, while maintaining confidentiality.

Requirements

• 4+ years of working experience in an executive assistant role or similar role.
• Excellent knowledge of Microsoft Office computer programs (Word, Excel, and Outlook).
• Ability to prioritize workload and the flexibility to manage multiple tasks.
• Able to work quickly and take on more responsibilities over time.
• Ability to work in a deadline-driven work setting and deal with confidential information.
• Strong problem solving, analytical, and communication skills both written and oral.
• Value teamwork, client service, and quality in detailed work.
• Excellent written and oral communication.

Nice To Haves

• Office Administration diploma or other relevant education an asset.
• Prior working experience at a professional services firm an asset.

Responsibilities

• Support partners in achieving operational goals and implementing objectives.
• Proactively manage calendars and prioritize scheduling without constant direction.
• Ensure partners are taken care of when travelling or in motion.
• Ensure appropriate preparation for meetings.
• Attend and record minutes during key meetings, ensuring follow-up on action items.
• Assist in leading strategic group initiative project streams to support the development of Corporate vision.
• Preparing and distributing project materials.
• Act as a representative and ambassador for the accountable partners and other leaders, facilitating communication and working independently with the firm’s leadership team as required.
• Provide ongoing administrative support to the team including, proposals, presentations, meeting minutes.
• Help maintain updated resource management views for the practice.
• Support administrative tasks including scheduling & organizing meetings, travel arrangements, managing calendars, preparing reports as required.
• General Administrative duties include but are not limited to: photocopying, scanning, typing various communication & documentation correspondence, mass mailing.
• Assist with partner expense reports and time entry.
• Proactively anticipate the needs of the partners, and ensure accuracy, coordination, and prioritization/optimization of partner’s time.
• Prioritize and organize activities and strategies, taking into consideration a wide variety of time scales.
• Draft talking points on an array of topics as required, and ensure that the partner is prepared and in possession of information and materials required for meetings and other scheduled events.
• Attend the office regularly to support events on-site.
• Solicit input from and coordinate with firm leadership to track, monitor, and follow the progress of projects, action items, and business strategies that emanate from the partner and their team.
• Prepare reports for leadership regarding project status and keep leadership informed of project direction.
• Client interaction to support information requests and follow-ups.
• Perform other duties as assigned.

Benefits

• Competitive total cash compensation that recognizes and rewards your contribution.
• Flexible benefits from day one.
• Market leading personal time off policy.
• Reimbursement for wellness initiatives that fit your lifestyle.
• Opportunities for learning and development.
• Support for personal goals outside of the office and making an impact on your community.
• Opportunity to contribute to local charity initiatives and community events.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree