Executive Assistant, Accounting

Crusoe•Denver, CO

4d•Onsite

About The Position

The Executive Assistant (EA) will be responsible for supporting the Chief Accounting Officer. This role requires a dynamic, highly adaptable individual who can flex their approach based on the needs of each executive. The EA must proactively anticipate needs, seamlessly manage priorities, and ensure the efficiency of their executives’ calendars and schedules across multiple locations. Success in this role requires professionalism, strong organizational skills, and the ability to navigate diverse working styles. The EA must balance proactive planning with adaptability, manage complex calendars, and ensure team alignment. Beyond logistics, this role supports Crusoe’s culture and mission, contributing to the company’s efficiency as a trusted partner and positive force for the executive team. As the Executive Assistant, you will be required to work on-site five days per week. You’ll collaborate closely with other EAs and Workplace Managers, and your responsibilities may shift as the company grows. By ensuring operational efficiency and supporting executive alignment, you’ll contribute directly to Crusoe’s mission and company culture of making Crusoe the world’s favorite AI Cloud. This is a full-time, in-office position based in Denver.

Requirements

3-5 years of experience in an executive administrative role.
Exceptional communication skills—written, verbal, and interpersonal.
Strong attention to detail—accuracy in numbers, logistics, and communication.
Exercise discretion and confidentiality with sensitive information.
Can prioritize conflicting needs and manage time effectively in a fast-paced environment.
Proven success in planning and executing team offsites or large-scale events.
Skilled at content creation and can build clear, compelling decks, agendas, and executive communications.
Proactive, always looking for ways to help and improve processes.
Can work independently while keeping stakeholders informed and aligned.
Proficient in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.).
Positive, can-do attitude and a growth mindset.
Eager to grow with the organization and take on new challenges.
Embody the company values and contribute positively to Crusoe’s culture

Nice To Haves

Experience working with and supporting technology/software teams is desirable.

Responsibilities

Provide quality, timely, and detailed administrative support to Crusoe’s Accounting leaders, including managing a complex calendar of appointments, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities.
Manage and support calendar coordination for Leadership’s direct reports, ensuring alignment across team, cross-functional, and external meetings.
Thoughtfully manage scheduling requests to ensure effective time management for executives.
Improve internal and occasional external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through.
Lead planning and execution of leadership offsites, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support.
Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication.
Work closely with other EAs and Workplace Managers to coordinate corporate travel, conference registrations, and office/company-wide events and activities.
Perform occasional personal tasks and errands for leadership as needed.
Handle other clerical or administrative duties as assigned.
Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters.