Executive Assistant/Accounting Clerk

All Plastics•Kerrville, TX

17d•Onsite

About The Position

The principal duties and responsibilities of the Executive Assistant/ Accounting Clerk consist of, but are not limited to, assisting with data entry for Accounts Receivables and Accounts Payables, maintaining historical vendor & customer files, handling recruiting and new hire training, and providing general administrative and clerical support. This role also involves maintaining the reception area, answering phones, preparing for customer visits, attending tradeshows upon request, creating monthly presentations, managing inventory of safety and gowning items, and assisting managers with special projects.

Requirements

High School Diploma or equivalent with 2+ years’ experience in general accounting, with emphasis in Payables and Receivables.
Strong (effective) written and verbal communication skills
Exceptional computer skills, with emphasis in spreadsheet and word processing applications.
Ability to effectively communicate, both orally and written, and interact with people.
Ability to effectively generate reports from accounting system.
Strong Microsoft Excel skills.
Ability to listen and hear
Good eyesight
Ability to sit, stand, walk
Use of hands and arms
Must be able to read, write and speak English.

Nice To Haves

2 years of college

Responsibilities

Assist with data entry for Accounts Receivables and Accounts Payables while working closely with Controller.
Coordinates receipt, matching, verification, data entry, and payment of Accounts Payable invoices.
Coordinates data entry, invoicing, and payment application of Accounts Receivable.
Maintain historical vendor & customer files.
Handles recruiting and new hire training, and may assist HR with administration of benefits, payroll, party planning, etc.
Participate in development and execution of orientation programs and procedures for new employees.
Maintain a safe and clean reception area, lobby and conference room.
Answer, screen and forward any incoming phone calls while providing basic information when needed.
Provides general administrative and clerical support including mailing, scanning, faxing and copying for management; open, sort and distribute incoming correspondence.
Directs visitors and maintains security by monitoring log book; have guests sign All-Plastics NDA cards.
Supports Marketing/ Sales department by preparing the conference room for and coordinating customer/ prospect visits.
Supports Marketing/ Sales department by attending tradeshows or other related events, upon request.
Create monthly PowerPoint presentations to communicate information to employees through the breakroom TV in accordance with Marketing’s messaging and goals.
Provides walk-in job applicants with application and sets them up to take the Culture Index and instructs them of next steps.
Ensures operation of printing equipment by completing preventative maintenance requirements; calling for repairs; maintaining equipment inventories.
Open and distribute mail.
Verifies appropriateness and distributes Purchase Orders to staff upon request; maintain purchase order log; prepare and process purchase orders for managerial staff; executes duties in manner that protects the company’s financial assets.
Check inbox at Team Lead desk daily and distribute accordingly.
Maintain inventory levels weekly of all safety related items and gowning items and order when appropriate to support business goals.
Provide assistance and support all managers within the organization which could include special projects.
Various other duties as assigned.