Executive and Operations Assistant

Hire Overseas

7d•Remote

About The Position

We're looking for an Executive and Operations Assistant to support a busy principal across calendar management, administrative operations, vendor coordination, and recurring business tasks. You will be a trusted partner who keeps things running behind the scenes, handles sensitive information with full discretion, and takes ownership of operational responsibilities without needing to be followed up. This is a high-trust role. The right candidate is someone who is organized, reliable, and professional in every interaction — someone the principal can hand things off to with full confidence that they will be handled correctly and on time. If you are a strong communicator who takes initiative, manages details without dropping them, and understands that discretion and dependability are non-negotiable in this kind of role, this is a strong fit.

Requirements

Proven experience as an Executive Assistant, Personal Assistant, or Operations Assistant supporting a senior professional or executive
Excellent written and verbal English communication skills with a professional and polished tone
High level of discretion and reliability when handling sensitive information and confidential tasks
Strong organizational skills with the ability to manage multiple priorities simultaneously without dropping details
Self-directed and proactive with the ability to take ownership of tasks and see them through to completion
Comfortable working independently in a fully remote environment
Available Monday through Friday from 9 AM to 5 PM US Eastern Time

Nice To Haves

Experience supporting a founder, entrepreneur, or senior executive in a lean or startup environment
Background in operations, procurement, or vendor management
Familiarity with tools such as Google Workspace, Notion, Slack, or similar productivity platforms
Experience managing recurring administrative or operational workflows

Responsibilities

Manage the principal's calendar including scheduling meetings, appointments, and calls
Send reminders and ensure the principal is prepared for upcoming commitments
Coordinate logistics for meetings and handle reschedules or conflicts proactively
Handle day-to-day administrative tasks including email management, document organization, and correspondence
Draft, review, and send communications on behalf of the principal as needed
Maintain organized records and files that are easy to access and always current
Submit monthly product orders and track delivery and fulfillment accurately
Coordinate with vendors, suppliers, and service providers on recurring and ad hoc tasks
Follow up on open items and ensure operational tasks are completed on time without being prompted
Conduct research on topics, vendors, or opportunities as requested and present findings clearly
Support special projects and one-off tasks as they arise
Anticipate needs and stay ahead of recurring responsibilities without waiting to be asked