Executive Administrator, School of Science, Engineering and Technology
About The Position
Brandeis University is seeking an Executive Administrator for the School of Science, Engineering and Technology (SET). The position provides direct, professional, high-level problem solving and administrative support to the School’s Dean and Director. The Executive Administrator independently manages multiple projects, which may be diverse and complex, from inception through completion, and maintains broad awareness of activities, projects, and operations across the School. The role includes managing the SET office’s daily administration; researching and synthesizing financial, academic, and programmatic data; maintaining School records and data repositories; managing communication lists and delegated mail accounts; and collaborating on website updates. The Executive Administrator triages inquiries and serves as a liaison between SET senior leadership and internal and external constituents. The position also supports the Science Council, manages schedules and meeting logistics, prepares correspondence and presentation materials, processes expenses, and coordinates major projects such as the summer undergraduate research fellows program and SciFest. The position requires a highly organized, flexible, collaborative, and independent professional who can manage ambiguity and shifting priorities, anticipate challenges, communicate effectively, and build relationships across the University. A bachelor’s degree and 3–5+ years of work-related experience are required. A science or technical background, working knowledge of Microsoft Office and databases, and comfort learning new technology are preferred or helpful.
Requirements
- Bachelor’s degree required.
- 3–5+ years of work-related experience.
- Strong problem-solving ability, including anticipating challenges and finding creative, effective solutions.
- Ability to stay organized, meticulous, and flexible while continuously monitoring and reassessing priorities.
- Ability to manage ambiguity and multiple tasks while allocating resources and timelines, often in a rapidly changing environment.
- Excellent oral and written communication skills for coordinating across offices and groups.
- Collaborative and inclusive professional style, strong interpersonal skills, and ability to build relationships with staff at all levels.
- Ability to work independently with minimal oversight, while knowing when to seek guidance and ask questions.
- Willingness to take on new challenges and openness to change.
- Comfort with technology and willingness to learn new systems and programs.
Nice To Haves
- Science or technical background.
- Scientific background.
- Working knowledge of Microsoft Office Suite and databases.
Responsibilities
- Provide high-level administrative support to SET senior management and manage the day-to-day administration of the office; may supervise student workers.
- Research, collect, and synthesize financial, academic, and programmatic data for the Dean, Director, and Science Council.
- Organize and maintain School data, including creating and maintaining data repositories and records managed by SET.
- Manage Google groups, email lists, and delegated mail accounts, and collaborate with events and communications staff on website updates.
- Process the Dean’s and Director’s expenses.
- Manage inquiries and issues brought to SET senior administration, triage them as appropriate, and serve as a liaison with faculty, students, staff, university administration, and external constituents.
- Support the Science Council by scheduling meetings, preparing minutes, managing the course approval process, gathering information for projects, and assisting with other tasks.
- Oversee schedules and ensure the Dean and Director are prepared for meetings and events on and off campus.
- Author and finalize correspondence, papers, and presentations; schedule meetings, prepare and distribute agendas and supporting materials, take minutes, and coordinate room, food, and audiovisual logistics.
- Coordinate and manage complex, high-impact projects on behalf of SET, including the summer undergraduate research fellows program and SciFest.
- Build collaborative working relationships across campus and keep key stakeholders informed of project milestones and progress.
- Manage special projects assigned by the Dean and Director and perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
