Executive Administrator - Fully Remote (U.S. Based)

MRIoA•Salt Lake, UT

1d•Remote

About The Position

This is a fully remote (U.S. Based) Executive Administrator position that will work directly with the CEO. The Executive Administrator will also work with the broader Executive and Senior Leadership Teams and other Executive Administrators to perform administrative duties. The role involves acting as the company’s first-line representative to external constituents such as Board members and private equity staff, providing support to the Administrative Team, and offering back-up coverage as needed.

Requirements

Minimum three years of experience directly supporting one or more executive team members
Minimum one year of experience working in a customer service, logistics and/or clerical environment
Ability to work in a fast-paced and high-functioning office setting
Ability to work independently with minimal supervision
Exceptional customer service and interpersonal skills with the ability to prioritize requests and timelines
Strong orientation to detail
Strong organizational project management and problem-solving skills with impeccable multitasking abilities
Proactive in solving situations before they become problems and impact the office and/or employees
Strong clerical skills, including typing, filing, copying, and faxing
Advanced Microsoft Office skills, strong working knowledge of Excel formulas, excellent PowerPoint skills, and an ability to become familiar with company-specific programs and software
Understanding and working knowledge of the Company’s clients, products, departments, workflows, and applicable regulatory requirements and accreditation standards.
Friendly and professional demeanor
High School diploma
All candidates are required to pass a Background Screen before beginning employment.
All newly hired employees will take a Drug Screen, as well as agreeing to all necessary Compliance Regulations on their first day of employment.
Employees are required to adhere to all applicable HIPAA regulations and company policies and procedures regarding the confidentiality, privacy, and security of sensitive health information.

Nice To Haves

Preference for experience within a health care/or managed care organization
Preference for Bachelor’s degree, preferably in communications, business, or health care

Responsibilities

Provide support to the CEO and Executive Leadership Team
Act as the company’s first-line representative to external constituents (i.e., Board members, private equity staff, etc.)
Provide support to the Administrative Team and availability for back-up coverage as needed
Serve as assistant to CEO
Prepare internal and external corporate documents for team members and industry partners throughout the Microsoft Office suite of products
Proactively manage calendars of Officers by scheduling meetings and appointments and managing travel itineraries
Prepare expense reports and reconcile
Monitor incoming email requests and keep respective members of the leadership team apprised of important information
Leverage technology to support the Officer during regular tasks (ex. note taker in meetings)
Assist with ad-hoc large-scale projects from members of the Executive Leadership Team
Maintain an organized filing system of electronic documents
Interface with external business partners as needed by the Officer (ex. board members, private equity support staff, banking officials, etc)
Manage projects and events from planning through delivery to ensure deliverables, requirements, schedules, costs, and meeting plans are properly tracked and communicated
Uphold a strict level of confidentiality
Responsible for time-sensitive and PI sensitive information
Develop and sustain a level of professionalism among staff and clientele
Assist the Administrative Team with duties and provide back-up support with scheduling
Support all Quality Management initiatives as applicable
Support all Compliance Program activities, including maintaining confidentiality and adhering to HIPAA guidelines
Participate in all Company meetings and training as applicable
Complete other duties and responsibilities as requested