Executive Administrator

Soft Tech Consulting•Bethesda, MD

4d•Onsite

About The Position

Soft Tech Consulting is seeking a highly motivated, self-directed individual to fill the role of Executive Administrator. The selected individual will join a collaborative team environment where they will provide expertise and guidance for project leadership. The Executive Administrator plays a key role in client relations, working as the primary point of contact. Key to the success of this position is the successful delivery of projects and effective communication to all levels of staff for reporting project status.

Requirements

MUST BE US CITIZEN or PERMANENT RESIDENT/GREEN CARD HOLDER
Bachelor’s degree
5+ years of related experience required in working in an executive assistant role supporting C-level executives
Advanced proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint) and other communications platforms (e.g., Zoom)
Ability to communicate effectively and professionally
Excellent organizational skills with an ability to think proactively and prioritize work
Familiarity with online calendars, cloud systems, and ERPs

Responsibilities

Schedule and maintain the calendars for the Chief Information Officer (CIO), Deputy CIO, Chief Information Security Officer (CISO), and Deputy CISO
Track actions/data calls needing for the Chief Information Officer (CIO), Deputy CIO, Chief Information Security Officer (CISO), and Deputy CISO signature(s)
Staff the OCIO Leadership Team meetings including capturing meeting actions
Coordinate daily calendars of executive leadership for OCIO
Plan and facilitate appointments and events
Act as the point of contact between executive leadership and employees/clients
Create regular reports and update internal databases
Make travel arrangements
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
Respond promptly to managers’ queries
Facilitate internal communication (e.g. distribute information and schedule presentations)
Serve as ITAS timekeeper
Serve as SAAVI liaison; Receive email notifications for tasks, acquire task assignments, summarize assigned tasks, and forward tasks with the required action to designated Reviewers.
Suggest more efficient ways to run the office and troubleshoot malfunctions
Keep a tracker for review with the leadership team.