Executive Administrator

TRIMEDX•Indianapolis, IN

10d•Hybrid

About The Position

The Executive Administrator provides executive level support by managing calendars, communications, travel schedules, and reports as assigned. This role organizes and develops information and materials necessary for meetings, special projects, presentations, and reports and provides additional support as assigned. They also collaborate with other Central Office associates to manage office activities and professionally represents TRIMEDX in all interactions by demonstrating a commitment to the TRIMEDX brand, vision, mission, and values.

Requirements

Minimum 5 years of support experience with at least 3 years of experience providing executive level support
Proven and demonstrated experience with customer contact specifically customers, community leaders, and industry affiliates is required
Polished executive presence and a high level of professionalism required
Demonstrated knowledge of Microsoft Office applications at an intermediate or advanced level
Ability to manage time and set priorities amidst multiple tasks and deadlines
Strong project management skills
Excellent organization and planning skills
Proven creativity and problem solving skills
Strong written and verbal communication skills
Ability to work comfortably with all levels of the organization
Ability to maintain confidentiality in all circumstances
Ability to deal with change and be flexible while still delivering results
Show a critical eye for attention to detail

Nice To Haves

Experience in a large (over $500m), nationally operated company preferred
Experience in supervision of support staff a plus
Associates degree in Business Administration or a related field preferred; Bachelor’s degree a plus

Responsibilities

Support designated executive/s with all administrative support needs
Manage calendars, phone calls, reports, travel schedules
Perform additional support tasks: onboarding, coordinate meetings, prepare documents, take notes/minutes, send reminders/responses, maintain files, invoice approval, legal ticket prioritization
Organize and develop information and materials necessary for meetings, special projects, presentations, and reports
Collaborate with senior management and stakeholders to identify business projects; manage resource allocation, and the development of project deliverables
Interface with board members, customer contacts, vendors, and community leaders
Maintain assigned public areas (e.g. conference room, break room)
Collaborate with other associates to manage office activities and events
All other duties as assigned.