Executive Administrator

MASTER DO NOT USE•Henderson, KY

41d•$25 - $30•Onsite

About The Position

Merritt Trailers, Inc. is family owned/operated and professionally managed. Merritt isn’t just a place to work; it’s a place to contribute your talents and take pride in a job well done! With almost 75 years of representing the quality standard by which all livestock semi-trailers are judged, we know how to value each and every associate, empowering them to create and innovate solutions for our customers and community. We are looking for strong, standout candidates, with the desire and motivation to elevate themselves and our organization. If you are passionate about making a difference and being part of an exceptional team that is shaping the future, we encourage you to apply today! The Executive Administrator provides structured administrative coordination and on-site HR oversight for Merritt Trailers’ Henderson, CO facility. This position ensures executive directives, HR policies, and organizational standards are implemented accurately and consistently. The role operates independently and maintains accountability for administrative order, compliance monitoring, and executive reporting. It supports alignment between the CEO, leadership team, and on-site operations through disciplined processes and clear documentation, rather than relying on group decision-making or facilitation. This position plays a crucial role in ensuring that company culture, compliance, and employee accountability align with Merritt’s long-term strategic goals.

Requirements

Bachelor’s degree in business administration, Human Resources, or related discipline preferred.
Minimum of 5 years of experience in executive administration, compliance, or organizational support roles.
Familiarity with HR processes, labor regulations, and policy implementation required.
Strong organizational skills and consistent attention to detail.
Ability to work independently and maintain accountability for deliverables.
Knowledge of HR compliance requirements and documentation practices.
High level of professionalism and discretion with confidential information.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to follow structured processes and apply policies consistently.
Accountability: Takes ownership for completion and accuracy of assigned responsibilities.
Precision: Maintains disciplined recordkeeping and reporting.
Consistency: Ensures adherence to executive and HR standards across departments.
Discretion: Handles confidential matters with integrity.
Reliability: Provides consistent administrative and compliance support to leadership.

Nice To Haves

Experience in a manufacturing or industrial setting preferred.

Responsibilities

Coordinate executive-level scheduling, communications, and documentation in a structured, consistent format.
Prepare and maintain organized records of executive actions, key decisions, and project milestones.
Track the completion of objectives and initiatives and provide progress updates to leadership.
Ensure executive policies, procedures, and communications are implemented in alignment with company standards.
Maintain accurate and confidential documentation of meetings, reports, and correspondence.
Serve as the on-site representative for HR to ensure compliance with company policy, employment law, and safety standards.
Verify that department leaders execute required HR processes, including hiring, performance reviews, and corrective actions, in accordance with policy.
Review and monitor adherence to HR and compliance programs, reporting deficiencies to the HR Generalist or CEO.
Provide factual policy interpretation and guidance to ensure consistency across departments.
Support confidential HR inquiries and documentation as directed by HR leadership.
Maintain an accurate understanding of compliance and culture indicators and report findings to the executive team.
Support the implementation of executive-led culture and engagement initiatives.
Maintain visibility into workplace conditions and employee feedback, summarizing observations for leadership review.
Coordinate internal communications and employee recognition programs as assigned.
Ensure that cultural initiatives align with established company values and operational objectives.
Support structured follow-through on initiatives that promote Merritt’s goal of being a preferred employer.

Benefits

401(k) with company match
Quarterly profit sharing bonus potential
Seven paid holidays, and one floating holiday yearly
Medical, dental, and vision insurance
Health Savings Account option
Company paid life insurance
Voluntary short term and long-term disability
Vacation and sick time that begins accruing upon hire
Access to our Employee Assistance Program
Wellness Program- we want our employee to live healthy lifestyle and provide an annual health fair screening
Access to our Annual Safety Boot Reimbursement Program
Access to our Bi-Annual Prescription Safety Glasses Program
Company issued uniforms