Executive Administrator

Mass General Brigham•Boston, MA

6d•Onsite

About The Position

Executive Administrator, Cancer Institute - Surgical Services: The Executive Administrator will facilitate and contribute to the multi-year process of integrating oncologic surgical services (including Breast Surgery and Surgical Oncology) under the purview of the Institute, consistent with the vision and direction of the MGB system, while also ensuring the successful day-to-day operation of clinical, educational, research, and community service activities. The incumbent also serves as a critical interface with hospital leadership for interdepartmental issues.

Requirements

Master's Degree required.
Administrative/management experience 8-10+ years required.
Exceptional organizational skills and the flexibility to handle multiple tasks and deadline pressures.
Ability to provide support, direction, and development to staff at all levels, including management and physician staff.
Effective financial and analytical skills, including budget development, grant, and contract management.
Ability to make decisions quickly and independently.
Excellent interpersonal/communications skills, as well as political savvy and discretion, to address difficult or sensitive issues.
Exceptional computer skills (including operating systems, word processing, database, electronic mail, Internet, and spreadsheets) required.
Effective leadership skills to initiate activities, direct and manage teams, professional and non-professional staff, etc.
Able to handle sensitive and confidential issues.

Responsibilities

Determines the overall strategy, vision, mission, direction, goals, and objectives, and builds new operational processes to enhance efficiency and streamline operations.
Evaluates market research to identify trends, opportunities, and competitive landscape in surgery and related fields.
Analyzes data to inform strategic decisions and improve service offerings.
Develops and implements strategies to enhance the Division’s market position and reach.
Develops and maintains an appropriate management structure with carefully selected individuals to accomplish all goals.
Organizes leadership team efficiently across AMCs to create lean operations.
Participates in the development of and ensures compliance with the MGB OCMO Quality and Safety goals in all clinical environments with the Quality Director and MGB CI ACMO.
Delegates practice-level compliance responsibility to managers.
Oversees fellowship program administration in all aspects of Division-wide education programs. Collaborates with the DOS on program administration.
Develops and monitors annual operating and capital budgets, as well as research funds.
Monitors each cost center and fund, closely tracking operational performance and capital spending.
Proactively identifies clinical sub-services that attract patient interest and develops methodologies to communicate the department’s strengths and works closely with department leadership to perform market and competitive analysis, develop and implement marketing and outreach plans, and assists in the development of internal and external communication and copy materials.
Recruit, train, supervise, and ensure professional development of non-professional staff members and provide direct (and /or indirect as applicable) supervision to and are responsible for the conduct, operations, and results of the professional and non-professional staff.