Executive Administrator

Priority Power Management LLC•Midland, TX

just now

About The Position

The Executive Administrator is at the forefront of our fast-paced environment, managing constant growth and changes with flexibility and efficiency. This role requires adeptness at multitasking, prioritizing sensitive matters, working independently with minimal supervision, and performing assigned duties efficiently and effectively. Must be capable of supporting executives and their teams as well as customer visits.

Requirements

High school diploma required.
5+ years of experience office administrative roles.
Proven ability to work independently with minimal supervision.
High proficiency with Microsoft Office Suite.

Nice To Haves

Associate’s degree in business or office management.
Strong adaptability, interpersonal skills, and organizational abilities.
Proficiency in written and verbal communication, with excellent listening and editing skills.
Resourcefulness and planning capabilities to anticipate and address challenges effectively.
Bonded Notary certification preferred but not required.

Responsibilities

Maintain calendars, schedule appointments, set up conference calls and prepare itineraries as needed, cater to specific needs of leaders.
Facilitate travel arrangements for key personnel, including booking flights, hotels, transportation, and managing travel itineraries.
Manage key distribution lists, ensuring accuracy and accessibility.
Process department invoices and check requests through Accounts Payable, maintaining accurate records and ensuring timely payments.
Handle confidential information with discretion and always maintain a high level of confidentiality.
Assist in the preparation of presentation materials, ensuring accuracy and professionalism.
Support internal and customer visit meeting preparation, including booking conference rooms, scheduling conference calls, and coordinating catering as needed.
Oversee day-to-day office operations, including supplies, vendor management, and facilities coordination.
Coordinate office events, holiday celebrations, and internal team meetings, ensuring smooth execution and a positive experience for all participants.
Perform general administrative tasks such as shipping packages, copying, scanning, supply ordering, and mail distribution.
Demonstrate a deep understanding of internal office functions, including planning, organizing, directing, coordinating, and communicating effectively.