Executive Administrator

GEA Group • Frisco, TX

1d • $80,000 - $95,000

About The Position

GEA Group, founded in Germany in 1881, is a global leader in engineering solutions, serving industries such as food and beverage, pharma, dairy, and more. With over 18,000 employees worldwide and a strong U.S. presence since 1929, GEA combines the heritage of a well-established company with the innovation of a forward-thinking industry leader. At GEA, we’re not just building equipment, we’re building lasting careers with an average employee tenure range from 5 to over 11+ years, reflecting the strong culture, growth opportunities, and support we provide. GEA Group, located in Frisco, TX, is looking to add an Executive Administrative Assistant to our growing team! The Executive Administrative Assistant provides high-level administrative support to the executive team with a particular emphasis on internal communications. This role requires an individual with exceptional organizational, communication, and multitasking skills who can handle sensitive information with discretion. The ideal candidate will ensure smooth day-to-day operations and contribute to effective communication strategies across the organization. The incumbent must be comfortable working with ambiguity and taking initiative to start projects and get work done.

Requirements

• 5+ years of experience in executive-level administrative support, communications, and business knowledge required.
• Strong organizational skills with the ability to multitask and prioritize.
• Excellent written and verbal communication skills.
• Ability to work independently and handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Google Workspace, etc.).
• Strong time management and organizational skills.
• Ability to work under pressure and manage tight deadlines.
• Problem-solving and critical thinking skills.
• Professionalism and strong interpersonal skills.
• High attention to detail and accuracy.

Nice To Haves

• Bachelor’s degree in business administration, communications, related field preferred
• Familiarity with multinational processes and procedures is desirable.

Responsibilities

• Prepare meeting agendas, materials, and minutes for executive meetings.
• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Screen incoming calls, emails, and correspondence, directing them to appropriate departments.
• Assist in the preparation of reports, presentations, and confidential documents.
• Serve as the primary point of contact for internal communications on behalf of the executive team (liaise with different departments for PR activities and public facing materials.
• Handle personal tasks as needed for the executives.
• Manage special projects as assigned by executives, ensuring timely completion and follow-up.
• Collaborate with cross-functional teams to ensure projects align with organizational goals.
• Track project progress and report on key milestones.
• Coordinate office activities and ensure the smooth operation of the office.
• Assist with budget tracking and financial reporting, including expense management.
• Plan and coordinate company events, meetings, and retreats.
• Manage office supply inventory, order supplies, and handle vendor relationships
• Organize and maintain files, databases, and corporate records
• Draft, edit, and proofread internal communications, including newsletters, emails, and presentations.
• Work with Marketing to maintain corporate branding and ensure consistency across all communications.
• Coordinate communication between departments and teams to ensure clear and consistent messaging.

Benefits

• Medical, dental, and vision coverage begins on your first day
• Enjoy 12 paid holidays, including a flexible floating holiday, and 136 hours of PTO to relax or explore
• A 7% 401(k) employer match helps grow your retirement savings faster
• Take advantage of tuition reimbursement to further your education or skillset
• Our wellness incentive program rewards healthy habits
• Access to a confidential Employee Assistance Program for personal or professional guidance
• Flexible Health Savings and Spending Accounts to manage out-of-pocket expenses
• You may be eligible for additional rewards, such as discretionary bonus (based on eligibility) and/or equity awards.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive