Executive Administrator

The Keith Corporation•Charlotte, NC

17h•Onsite

About The Position

This position provides executive support and development division support services to the Managing Partner, Industrial and the Industrial team. This position will work independently and under pressure to handle varied situations and activities while safeguarding confidential matters with discretion.

Requirements

Bachelor’s degree or minimum 3 years administrative assistance supporting an executive and department team
NC Notary Public (or willing to obtain at company expense)
Detail oriented
High Degree of Integrity
Interpersonal skills
Organizational Skills
Ability to Multitask
Excellent communication skills
Time Management
Travel Logistics
Ability to be entrusted with confidential information
Ability to work independently
Proficient in MS Outlook, Word, Excel, Adobe Acrobat and other computer programs as necessary
Operate office equipment such as copiers, personal computers, fax machines

Nice To Haves

Prior Commercial Real Estate experience

Responsibilities

Act as the point of contact between the executive and internal/external clients
Answer calls for the executive and division, take and distribute messages to appropriate personnel, respond to inquiries from clients, vendors and personnel within scope of expertise
In the executives' absence, if unable to assist directly, route problems and/or questions to the appropriate person, follow up and report
Professionally interact with executives and key managers with companies engaged in business with the organization such as clients, suppliers, and partners
Assist in coordinating meeting logistics: room set-up to accommodate the group, arrange refreshments or meals and room tear-down
Complete tasks including manage an active calendar of appointments, complete expense reports, and arrange complex travel arrangements, (domestic and international)
Produce brochures, proposals, handouts, letters and presentations
Update listings and create emails blasts for distribution
Assist with ground breaking ceremonies, including ordering signage for projects
Obtain executives’ and business partners’ signatures on project documents
Maintain an efficient documentation and filing system that includes both electronic and physical file copies in an orderly and retrievable fashion
Sort and distribute incoming and outgoing mail
Prepare FedEx packages and track deliveries
Research; collect information and report findings on special projects as requested
Record meeting minutes
Perform administrative duties for other areas of the company as needed
Assist with receptionist duties
Other duties as assigned