Executive Administrator

GE HEALTHCARE-posted 1 day ago

Full-time • Executive

Waukesha, WI

5,001-10,000 employees

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Join our team as an Executive Administrator supporting the Senior Vice President of Research & Development within our Advanced Technologies organization. This role supports an SVP with enterprise-wide and global R&D responsibilities, requiring an administrator who can navigate a complex matrix leadership structure and coordinate across multiple functions and geographies. The position goes beyond traditional administrative tasks, acting as a strategic enabler for global initiatives and team connectivity. GE HealthCare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.

Provide comprehensive administrative support to the SVP, including calendar management, travel coordination, expense reporting, and meeting logistics.
Act as a liaison between the SVP and internal/external stakeholders, ensuring timely communication and follow-up.
Prepare and edit presentations, reports, and other documents for executive meetings.
Coordinate and organize leadership team meetings, offsites, and special projects.
Maintain confidentiality and handle sensitive information with discretion.
Support departmental initiatives and assist with project tracking and documentation.
Meeting Preparation & Follow-Through: Prepare agendas, briefing materials, capture notes and action items, and ensure decisions translate into execution through follow-up sessions or other actions.
Event Management: Plan and orchestrate high-profile meetings and events (internal and external), including travel and hotel logistics, event location setup, A/V vendor coordination, catering, and meeting space management.
Act as a Connective Hub for the AT Team: Coordinate staff priorities, maintain the AT operating calendar, organize staff events, global all-employee meetings, and recognition programs.

Education & Experience: Bachelor’s degree from an accredited university or college (or a high school diploma/GED with 6+ years of relevant experience).
Communication Excellence: Exceptional written and verbal communication skills to engage confidently with internal and external stakeholders, translating complex ideas into clear, actionable messages.
Organizational Skills: Proven ability to manage multiple priorities simultaneously, demonstrating strong project management skills, attention to detail, and the ability to meet deadlines in a fast-paced environment.
Adaptability & Agility: Thrives in dynamic settings, adjusting seamlessly to shifting priorities and evolving business needs while maintaining focus on delivering results.
Technical Proficiency: Advanced expertise in Microsoft Word, PowerPoint, Outlook, and Excel, with the ability to create polished presentations and reports for senior leadership. Comfortable navigating web applications and leveraging technology to streamline processes. Experience with cloud-based business applications (e.g., Smartsheet, SharePoint, Teams). Active use of AI tools for productivity (e.g., summarization, scheduling, workflow automation).

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