Executive Administrator (Military)

Soft Tech Consulting•Arlington, VA

16d•Onsite

About The Position

Soft Tech Consulting is seeking a highly motivated, self-directed individual to fill the role of an Executive Administrator (Military) for one of our government clients. The selected individual will join a collaborative team environment where they will provide support and expertise toward the successful deliver of the project deliverables. Key to the success of this position is the effective communication to all levels of staff. This individual will provide comprehensive support to top executives, often managing multiple priorities and confidential matters. They oversee complex scheduling, coordinate high-level meetings, and handle sensitive communications. This individual may be required to manage special projects and may supervise functions performed by other administrative staff. They play a critical role in ensuring the executive's effectiveness and organizational success. This senior-level administrative position requires extensive experience, discretion, and leadership skills. The place of performance for this contract is in Arlington, VA.

Requirements

UNITED STATES CITIZEN MUST HAVE AN ACTIVE SECRET CLEARANCE UPGRADABLE TO TOP SECRET
Bachelor's degree or higher in related discipline, MBA a plus
Experience briefing senior leadership at the General Officer, Flag Officer, or Senior Executive Service level
Minimum 5 years of experience supporting project management.
Minimum 3 years of experience supporting SharePoint
Minimum 3 years of experience supporting knowledge management
Experience with ETMS2 / TMT workflow management or similar products (Highly Desired)
Ability to explain complicated concepts in simple terms
Excellent attention to detail
Multitasking ability
Strong organizational and analytical skills
Ability to work well under pressure
Must have strong written and verbal communications
Able to develop strong client relationships
Able to work independently, with little to no oversight, as well as in a team environment
Proficient in Outlook, Excel, Visio and other Windows-based programs
Self-motivated, detail-oriented and organized

Nice To Haves

Experience with Military Decision-Making Process (MDMP) (Preferred)
Project Management training/certification (Preferred)

Responsibilities

Assist Senior Leadership with various projects and meetings.
Contractor will lead and coordinate Task Management Tool (TMT) meetings with the CIO/J6 workflow managers and TMT action officers, reporting status to senior leadership.
Develop a CIO/J6 Knowledge Management Plan
Manage the CIO/J6 Knowledge Management Program
Knowledge Management (content management across Microsoft 365 including Sharepoint and Teams; support for developing CIO/J6 knowledge management plans)
Work with ETMS2 / TMT workflow management
Manage CIO/J6 SharePoint site and provide updates and revisions as required or directed from Senior Leadership, with COR guidance and approval.
Support, coordinate, create, facilitate the following activities for the CIO/J6 leadership: Calendar management, Travel arrangements, Eevent/meeting logistics, Vendor engagements, Technical meetings, Presentation material, reports, etc.
Staff onboarding/offboarding processes
Provide clerical duties.
Coordinate and attend monthly meetings, providing executive summaries.
Assist the Director’s military executive officer at the Pentagon as required