Executive Administrator

Johnson & Johnson•Raritan, NJ

About The Position

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit. Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Our Cardiovascular and Metabolism team develops breakthrough treatments for diseases that burden hundreds of millions of people. Joining this team will bring your innovative talents to the forefront of preventing and managing life-threatening diseases. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine The Executive Administrator provides high-level administrative, coordination, and operational support to senior executives and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness. Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability—allowing leaders to focus on enterprise priorities, external engagement, and strategic decision-making. The Executive Administrator acts as a trusted extension, balancing operational excellence with sound judgment, discretion, and enterprise awareness, while supporting exploratory initiatives that define future cardiovascular innovation platforms and enterprise growth opportunities.

Requirements

Experience in executive coordination or senior administrative support within complex, matrixed organizations
Proven support of senior leaders
Experience leveraging AI tools to enhance productivity and workflow efficiency
Strong proficiency in Concur Travel & Expense, Microsoft Office Suite (Excel, PowerPoint)
Advanced calendar, meeting, and event management experience
Exceptional written and verbal communication skills
High judgment, discretion, and emotional intelligence
Ability to synthesize information, anticipate executive needs
Comfort with ambiguity and shifting priorities
Strong organizational discipline paired with enterprise-level thinking

Responsibilities

Act as a trusted partner to executives, proactively managing administrative and operational demands
Operate with a CEO-office mindset, anticipating downstream impacts, sequencing, and trade-offs
Exercise independent judgment in managing time, access, and information flow
Provide stability, clarity, and momentum in complex, fast-moving environments
Manage complex, high-stakes calendars across global time zones
Serve as an effective gatekeeper for scheduling and executive access
Own the annual executive cadence, anticipating: Leadership meetings Board-related activities Conferences External engagements
Proactively optimize calendars to protect focus time and align time investment with enterprise priorities
Coordinate internal and external meetings with a “no surprises” standard
Ensure executives are fully prepared with appropriate materials, context, and stakeholders
Manage end-to-end meeting logistics, including agendas, pre-reads, and executive-ready materials
Partner with stakeholders to align agendas and sequencing for complex forums
Track actions, decisions, and follow-ups to ensure accountability and momentum
Manage executive email and correspondence with an enterprise perspective
Draft communications that reflect executive voice and intent
Serve as a primary point of contact for executives
Act as a key interface with: Internal leadership External academic and industry partners Cross-functional teams
Filter complexity and ensure critical information is surfaced effectively
Coordinate internal and external communications and initiatives
Maintain efficient administrative processes and operational consistency
Provide backup support across the administrative team as needed
Support leadership initiatives and special projects based on priorities and capacity
Independently manage or contribute to operational projects tied to leadership effectiveness
Maintain organized electronic and physical filing systems; record and distribute meeting minutes
Support onboarding through coordination of materials, access, and logistics
Coordinate travel, lodging, and transportation for senior executives
Process and reconcile expenses in compliance with policy
Plan and execute meetings and events, including logistics, A/V, and space setup
Assist with budget tracking as required
Continuously improve administrative and departmental workflows
Handle sensitive and business-critical information with absolute discretion and professionalism
Ensure operational reliability so leaders can operate at full effectiveness without administrative distraction
Liaise with internal teams, external partners, and vendors to ensure smooth operations
Facilitate collaboration within a highly matrixed and evolving ecosystem
Support alignment across internal stakeholders

Benefits

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.
For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits