Executive Administrator

Cushman & Wakefield • New York, NY

2d • $85,000 - $100,000 • Onsite

About The Position

Cushman & Wakefield’s New York Midtown office is seeking an experienced c-suite Executive Administrator to support NYC’s senior management and brokerage professionals with all administrative and strategic initiatives.

Requirements

• 5+ years of executive administrative experience supporting corporate c-suite professional/s.
• 5+ years of experience in professional services or with a Fortune 500 company strongly preferred.
• Real estate background preferred.
• Bachelor’s degree required.
• Excellent verbal and written communication skills
• Highly organized, logical thinker
• Takes initiative
• Flexible schedule for Over time
• Ability to multi-task and organize a daily workload by priorities
• Facile with short/long hand
• Sense of urgency about tasks or assignments
• Friendly, personable demeanor
• Strong work ethic/commitment level
• Team player
• Positive attitude
• Excellent attention to detail and follow thru
• Proactive approach to problem-solving
• Technologically proficient with Outlook, MS Suite, Workday, Microsoft Teams etc.

Nice To Haves

• Real estate background preferred.
• 5+ years of experience in professional services or with a Fortune 500 company strongly preferred.

Responsibilities

• Assist managing complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner.
• Provide oversight and guidance, organize, and prioritize critical issues.
• Anticipate needs and undertake necessary actions to produce effective results timely.
• Manage and organize complex calendars such as meetings, agendas, lunch arrangements and travel plans; work around scheduling conflicts and keep executives on schedule.
• Assist in planning and coordinating complex travel arrangements.
• Manage email correspondence for executives promptly. Reply and draft responses, print attachments, follow up on actions, flag urgent messages and file in appropriate folders.
• Respond promptly and execute brokerage agreements upon approval.
• Update and maintain contacts, telephone numbers and email addresses.
• Answer and screen all incoming calls to executives.
• Manage expenses and charitable contributions, track payments and reimbursements.
• Support executives’ community and industry activities and events.
• Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials.
• Assist with drafting communications on behalf of executives.
• Assist executives with maintaining CRM system.
• Assist maintaining social media to drive local market brand awareness and engagement.
• Assist with maintaining floor plans.
• Support in collaboration with local team on internal and external events as required.
• Ensure that education, credentials and licensing of staff is current.
• Greet and direct all visitors and order meeting food and beverage.
• Provide PTO & sick time off coverage for colleagues.
• Provide front desk coverage for PTO, sick time and when needed.
• Provide adhoc personal support to executives.
• Perform additional duties as assigned.
• In office attendance required 4-5 days.

Benefits

• Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
• In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 5,001-10,000 employees