Executive Administrator - Marketing Digital and Strategy

FourLeaf Career • Bethpage, NY

8d • $36 - $43

About The Position

It Starts With Our Employees FourLeaf's ultimate goal is to provide the best-in-class member and employee experience, and it all begins with two things: hiring incredible people and giving them a great place to work. What You’ll Do Provide administrative support to the Senior Vice President (SVP) Marketing & Strategy while maintaining a strong one-on-one working relationship. The role requires exceptional organizational, communication, and problem-solving skills to manage complex schedules, coordinate strategic meetings, and support business operations. Core Contributions Executive Support Provides direct administrative and operational support to the SVP maintaining a one-on-one working relationship & trusted partnership. Proactively anticipate the needs of senior leadership and provide timely support for internal and external meetings and engagements. Align with Leadership on weekly priorities and support execution of business and people initiatives. Calendar & Meeting Management Manage complex executive calendars and prioritize scheduling across multiple time zones. Strategically coordinate meetings, ensuring clear objectives and efficient use of leadership time. Prepare agendas, presentations, reports, and other meeting materials for leadership, business meetings, and Board/Board Committee sessions. Communication & Confidentiality Handle highly confidential communications with integrity, discretion, and political awareness. Serve as a key point of contact between the Marketing, Strategy, & Digital Leadership teams, executive assistants, Board members/volunteers, and other stakeholders. Communicate clearly, professionally, and effectively across all levels of the organization. Operational & Project Support Support Marketing, Strategy, & Digital strategic priorities by coordinating projects, conducting research, collecting data, and consolidating reports for leadership review. Assist with departmental operations, including team event coordination, daily Newsday compilation, and execution of additional team requests. Manage special projects while balancing executive support responsibilities. Exercise initiative in resolving issues and managing ambiguous tasks with minimal oversight. Event & Logistics Coordination Organize team events, off-sites, and team-building activities, including managing logistics and coordination. Arrange executive travel and manage expenses, including corporate credit card reconciliation, reimbursements, and system approvals. Problem Solving & Decision Making Respond with urgency to time-sensitive situations and act even when full context is not available. Demonstrate strong organizational skills and the ability to resolve scheduling conflicts and overlapping commitments. Protect executive time and ensure alignment with shifting priorities. Collaboration & Relationship Management Build strong working relationships with senior leadership, executive assistants, business operations teams, and key partners. Act as a collaborative team player who supports organizational efficiency and effectiveness. Provide back-up support in the absence of other administrative support colleagues.

Requirements

• Associate’s degree required or equivalent experience
• Field of Study: Business Administration, Management, Communications, or related field
• 4-6 years of experience supporting senior executives or leadership teams in an administrative or executive assistant capacity
• Highly Proficient in Microsoft Office (Excel, PowerPoint, Word, Teams, Outlook)
• Advanced calendar and executive schedule management
• Strategic thinking and prioritization
• Confidentiality and executive discretion
• Strong communication and interpersonal skills
• Problem-solving and decision-making abilities
• Project coordination and operational support
• Event planning and logistics management
• Ability to manage multiple priorities in a fast-paced environment

Responsibilities

• Provide administrative support to the Senior Vice President (SVP) Marketing & Strategy while maintaining a strong one-on-one working relationship
• Manage complex executive calendars and prioritize scheduling across multiple time zones
• Prepare agendas, presentations, reports, and other meeting materials for leadership, business meetings, and Board/Board Committee sessions
• Handle highly confidential communications with integrity, discretion, and political awareness
• Support Marketing, Strategy, & Digital strategic priorities by coordinating projects, conducting research, collecting data, and consolidating reports for leadership review
• Organize team events, off-sites, and team-building activities, including managing logistics and coordination
• Arrange executive travel and manage expenses, including corporate credit card reconciliation, reimbursements, and system approvals
• Build strong working relationships with senior leadership, executive assistants, business operations teams, and key partners

Benefits

• FourLeaf Federal Credit Union offers a comprehensive benefits package, including medical, dental, and vision coverage; life and disability insurance; voluntary benefit programs; a 401(k) plan with employer match; reimbursement and wellness programs; and an annual performance-based bonus.
• Competitive 401(k)
• Tuition and fitness reimbursement programs
• Flexible work options
• Volunteer opportunities
• Executive “Water Cooler Chats”
• Clubs, sports, and social events
• Food truck days

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree