Executive Administrator - Marketing Digital and Strategy

FourLeaf Career•Bethpage, NY

2d•Hybrid

About The Position

The Executive Administrator - Marketing Digital and Strategy role provides essential administrative and operational support to the Senior Vice President (SVP) of Marketing & Strategy. This position requires a high level of organization, communication, and problem-solving skills to effectively manage complex schedules, coordinate strategic meetings, and support various business operations. The role involves maintaining a strong, trusted partnership with the SVP and acting as a key point of contact within the Marketing, Strategy, & Digital departments.

Requirements

Associate’s degree required or equivalent experience.
Field of Study: Business Administration, Management, Communications, or related field.
4-6 years of experience supporting senior executives or leadership teams in an administrative or executive assistant capacity.
Highly Proficient in Microsoft Office (Excel, PowerPoint, Word, Teams, Outlook).
Advanced calendar and executive schedule management.
Strategic thinking and prioritization.
Confidentiality and executive discretion.
Strong communication and interpersonal skills.
Problem-solving and decision-making abilities.
Project coordination and operational support.
Event planning and logistics management.
Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Provide direct administrative and operational support to the SVP, maintaining a one-on-one working relationship and trusted partnership.
Proactively anticipate the needs of senior leadership and provide timely support for internal and external meetings and engagements.
Align with Leadership on weekly priorities and support the execution of business and people initiatives.
Manage complex executive calendars and prioritize scheduling across multiple time zones.
Strategically coordinate meetings, ensuring clear objectives and efficient use of leadership time.
Prepare agendas, presentations, reports, and other meeting materials for leadership, business meetings, and Board/Board Committee sessions.
Handle highly confidential communications with integrity, discretion, and political awareness.
Serve as a key point of contact between the Marketing, Strategy, & Digital Leadership teams, executive assistants, Board members/volunteers, and other stakeholders.
Communicate clearly, professionally, and effectively across all levels of the organization.
Support Marketing, Strategy, & Digital strategic priorities by coordinating projects, conducting research, collecting data, and consolidating reports for leadership review.
Assist with departmental operations, including team event coordination, daily Newsday compilation, and execution of additional team requests.
Manage special projects while balancing executive support responsibilities.
Exercise initiative in resolving issues and managing ambiguous tasks with minimal oversight.
Organize team events, off-sites, and team-building activities, including managing logistics and coordination.
Arrange executive travel and manage expenses, including corporate credit card reconciliation, reimbursements, and system approvals.
Respond with urgency to time-sensitive situations and act even when full context is not available.
Demonstrate strong organizational skills and the ability to resolve scheduling conflicts and overlapping commitments.
Protect executive time and ensure alignment with shifting priorities.
Build strong working relationships with senior leadership, executive assistants, business operations teams, and key partners.
Act as a collaborative team player who supports organizational efficiency and effectiveness.
Provide back-up support in the absence of other administrative support colleagues.