(739) Executive Administrative Support Professional

Arlo Solutions LLC•Washington, DC

2d•Onsite

About The Position

Arlo Solutions provides Executive Administrative, Administrative, and Project Management Support Services to the U.S. Department of Health and Human Services (HHS), Assistant Secretary for Financial Resources (ASFR), Office of Acquisitions (OA). The work supports three Senior Executives with calendaring, correspondence, meeting coordination, and travel logistics, while also providing SharePoint site management, procurement package tracking, and administrative support for 5–8 OA meetings and conferences monthly.

Requirements

College degree + 4 years of related work experience, or high school diploma + 8 years of related work experience
Prior experience supporting Executive-level personnel is required
Ability to work well with all levels of management and staff
Ability to handle confidential and time-sensitive material
Must be legally eligible to work in the United States
English-speaking, with skills necessary to meet government requirements

Nice To Haves

Position may occasionally require travel between Washington, DC and Rockville, MD to support Department-wide events (advance notice provided)

Responsibilities

Maintain calendars for 3 Senior Executives
Monitor communications to make scheduling determinations; schedule/coordinate meetings including virtual platforms
Hold weekly calendaring check-ins with executives
Prepare, format, and edit correspondence, reports, memos, letters, and presentations
Maintain staff directories and org charts; review correspondence for signature-readiness
Printing, copying, assembling briefing books and meeting folders
Conference room coordination
Ensure materials are ready in advance of engagements
Support 5–8 monthly OA meetings/conferences
Accurate notetaking; distribute summary notes/action items within 3 days (short meetings) or 5 days (longer strategic sessions)
Gather, track, and route OA procurement/purchase packages
Serve as focal point for OA/ASFR SharePoint site, including content uploads/migration
End-to-end travel support via Concur (authorizations, vouchers, itineraries, discrepancy resolution)
Planning, logistics, and on-site/virtual support for summits, all-hands meetings, leadership forums, Industry Day events, and conferences (up to 2 HHS conferences/year)