Executive Administrative Partner

Meta•Menlo Park, CA

17d•$59•Onsite

About The Position

Meta is seeking an experienced Executive Administrative Partner to support the VP of Infrastructure. The person in this role will need to have experience solving complex problems and comparing alternative solutions, trade offs, and different points of view. This person is an organizational force skilled at complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time and onsite in our Menlo Park office at least 4 days every week.

Requirements

6+ years of relevant experience providing administrative support to 1 or more executives
6+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
6+ years of relevant calendar management and expense report management experience for 1 or more executives
Experience prioritizing multiple projects
Experience with Microsoft Office and Google Suite

Nice To Haves

Prior or current experience supporting VPs or C-level executives at large scale tech company
Prior or current experience supporting an executive’s office with a team of other administrative partners and/or operations personnel
Consistent track record of ensuring confidentiality and discretion in all partnerships
Experience driving events and fostering team collaboration and values
Demonstrates attention to detail, responsible, proactive, drives tasks to completion
Experience of consistently working under your own initiative, seeking feedback and input where appropriate while managing projects, multi-tasking, and changing direction quickly if needed
Experience building and maintaining trust with leadership and partners
Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
Experience building, managing and influencing cross-functional business stakeholder relationships
Experience managing logistics across multiple teams
Experience mentoring and coaching admins
Experience driving strategic projects
BA/BS Degree

Responsibilities

coordinate internal and external meetings
Manage complex calendar set-up and movement
Prepare expense reports and purchase requisitions
Collaborate and communicate closely with others in the executive’s office on developing, managing and maintaining operational processes and information flow
Coordinate both domestic and international travel arrangements
Organize space planning, strategic offsite events and team all-hands meetings
Build cross-functional relationships between departments
Partner closely with team leaders and lead admins
Communicate key organization and company updates to admins and cross-functional partners
General office duties as needed