Executive Administrative Partner

Rivian and VW Group Technology • Palo Alto, CA

7h • Onsite

About The Position

We are seeking a high-impact, strategic Executive Administrative Partner to serve as the force multiplier to our Co-CEO and CTO. This is a critical position designed for a proactive operator who optimizes the CEO’s productivity and the leadership team’s effectiveness.
RV Tech is in a hyper-growth phase. The ideal candidate is highly dynamic, anticipates needs, and is capable of ruthlessly prioritizing the executive’s calendar, communications, and energy. This not only requires complex scheduling, but also strong relationship and trust building, and a deep curiosity about the business and priorities. This role is located in the office in Palo Alto and reports directly to the Chief of Staff to the Co-CEO and CTO.

Requirements

• Education: Bachelor’s degree or equivalent professional experience.
• Executive Experience: 8+ years of experience supporting C-Level executives (CEO/Founder/President) within high-growth technology sectors or global enterprise environments.
• Strategic Business Partner: Possesses a deep drive to understand the business landscape and corporate goals, allowing you to act as a true extension of executive leadership and anticipate strategic needs before they are articulated.
• Proactive Operator: A high-agency, self-starting mindset with the ability to work independently, identify organizational gaps, and ruthlessly prioritize shifting tasks in a hypergrowth environment.
• Logistical & Event Orchestration: Expert-level mastery of complex calendar engineering and global travel logistics, with the ability to plan and execute high-stakes executive off-sites, summits, and board meetings.
• Strategic Communication: Exceptional written and verbal communication skills, with the ability to mirror the CEO’s voice and draft high-level correspondence for internal and external stakeholders.
• Confidentiality & Discretion: Unwavering integrity in handling sensitive Joint Venture information and the sophisticated judgment required to navigate complex, high-stakes matters.
• Global Adaptability: The professional maturity and flexibility to remain "on" and responsive across multiple time zones, seamlessly navigating a global executive schedule.
• Stakeholder Relations & Culture: Strong interpersonal skills to build rapport across all levels, while maintaining a positive, solution-oriented attitude that serves as a cultural anchor for the executive office.
• Tool Proficiency & AI Leverage: Advanced mastery of Google Workspace and the active utilization of AI tools to scale efficiency in research, communication drafting, and workflow automation.

Responsibilities

• Executive Office Governance: Manage a high-velocity calendar and communications, ruthlessly prioritizing commitments to ensure focus remains on the Co-CEO’s top strategic goals. This includes ensuring the executive is fully briefed and prepared with all necessary documents and context for every engagement.
• Chief of Staff Partnership: Provide administrative support to the Chief of Staff, helping to manage their schedule, projects, and communications. You are the "fail-safe" to ensure nothing falls through the cracks and that all actions are aligned with the Co-CEO/CTO’s priorities.
• Strategic Operations & Project Management: Lead and manage ad-hoc projects and initiatives as assigned by the Co-CEO or Chief of Staff. Maintain sophisticated tracking and digital organization systems to ensure all executive documentation, NDAs, and sensitive project information are organized and immediately accessible.
• Global Travel & Logistics: Orchestrate complex domestic and international travel itineraries, managing everything from visa processing to ground transportation. You move beyond booking by anticipating travel fatigue and optimizing schedules for maximum executive energy and performance.
• Event Orchestration: Plan and execute high-stakes meetings, off-sites, and company events. This includes managing the full lifecycle of the event - from agenda preparation and venue sourcing to logistics and budget management - ensuring every event reflects the high standards of the company.
• Stakeholder Relations & Culture Leadership: Act as a professional representative of the Co-CEO to internal and external stakeholders. Serve as a cultural anchor for the Executive Office, proactively fostering a high-performance, inclusive environment. You will bridge the gap between leadership and the broader team by curating meaningful office experiences, celebrating wins, and ensuring the company’s values are consistently modeled across the organization.
• Team Collaboration: Collaborate with the broader administrative team to ensure seamless global operations and support company-wide initiatives.

Benefits

• Rivian and Volkswagen Group Technologies provides robust medical/Rx, dental and vision insurance packages for full-time and part-time employees, their spouse or domestic partner, and children up to age 26. Full Time Employee coverage is effective on the first day of employment. Part-Time employee coverage is effective the first of the month following 90 days of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 1,001-5,000 employees