Leadership Administrative Partner

Rivian • Palo Alto, CA

1d • Onsite

About The Position

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.
As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

The Leadership Administrative Partner will provide comprehensive administrative and leadership support to the multiple executives. This role serves as the primary point of contact for complex calendar and inbox management, team-building and social event organization, travel arrangements, expense reporting, and internal/external meeting coordination. The ideal candidate will possess excellent written and verbal communication skills, exercise and professional judgment, and demonstrate outstanding time management and prioritization skills. This role reports to the Chief of Staff for the CFO Organization. The position is located in the Palo Alto office with a requirement to be onsite.

Requirements

• Bachelor’s degree or equivalent experience required.
• 3+ years of experience in an administrative role, preferably in the tech or automotive industry supporting Executive leaders in a fast-paced environment.
• Advanced proficiency in Google Suite and related apps; ability to quickly learn task-specific software and utilize AI for efficiency.
• Strong problem-solving skills with the ability to operate independently.
• Demonstrated ability to prioritize under pressure and anticipate last-minute changes.
• Experience interacting with external stakeholders (e.g., Board of Directors, investors, or strategic partners).
• Location: Must be available to work onsite in Palo Alto.

Responsibilities

• Calendar Management: Lead complex calendars for Multiple VP’sPrioritize appointments, meetings, and travel arrangements with exceptional attention to detail.
• Travel & Logistics: Arrange complex domestic and international travel logistics, including flight accommodations, ground transportation, and detailed itineraries.
• Expense Management: Enter and own all expense reporting using internal systems, ensuring accuracy and timely submission.
• Document Management: Support securing necessary signatures on legal, operational, and strategic documents. Organize and maintain highly confidential files and records.
• Corporate Development Support: Lead ad-hoc projects to support the team’s needs and maintain a strict level of confidentiality regarding corporate strategy and development information.
• Communication Liaison: Act as a gatekeeper and liaison for the executives, effectively managing incoming and outgoing communications and drafting professional correspondence.
• Collaboration: Work effectively with other administrative partners and departments to ensure seamless operational flow.
• Relationship Management: Foster strong professional relationships with internal stakeholders, board members, and external partners on behalf of the Executives this role supports.

Benefits

• The successful candidate may be eligible for annual performance bonus and equity awards.
• We offer a comprehensive package of benefits for full-time and part-time employees, their spouse or domestic partner, and children up to age 26, including but not limited to paid vacation, paid sick leave, and a competitive portfolio of insurance benefits including life, medical, dental, vision, short-term disability insurance, and long-term disability insurance to eligible employees.
• You may also have the opportunity to participate in Rivian’s 401(k) Plan and Employee Stock Purchase Program if you meet certain eligibility requirements.
• Full-time employee coverage is effective on their first day of employment. Part-time employee coverage is effective the first of the month following 90 days of employment. More information about benefits is available at rivianbenefits.com.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees