Senior Administrative Partner

Illumina • San Diego, CA

3d • $43 - $65

About The Position

Illumina is seeking a Senior Administrative Partner. This person will help ensure the prioritization of the Chief Medical Officer’s schedule to ensure the best use of their time, prioritizing critical meetings and events, and helping drive actions to impact the overall success of the organization.

Requirements

• Typically requires 10+ years of administrative experience in a mid to large-sized organization, with at least 3+ years supporting a C-level Executive.
• Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration.
• Ability to demonstrate professional presence to engage effectively with customers/partners at executive level.
• Must have a high level of proficiency in Outlook, Word, Excel and Power Point
• Bachelor’s degree in English, Communications, Marketing or relevant preferred; High School diploma required.

Responsibilities

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics.
• Develops highly collaborative working relationship with keen understanding of leader’s priorities.
• Maintain staff meeting agendas, attend staff meetings; take and distribute notes
• Prepares reports by collecting and analyzing information.
• Answers, screens and directs telephone calls.
• Provides information by answering questions and requests.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes, reconciles and submits expense reports in Concur.
• Acts as an ambassador for Illumina – internally & externally, exhibiting a positive attitude and living our values.
• Demonstrates strong business partnership with multiple departments, functions, sites or leaders.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements.
• Implements practices to increase productivity and where appropriate, effectively manages communications.
• Completes operational requirements by scheduling and assigning administrative projects.
• Manages confidential information which requires utmost discretion and adherence to corporate governance policies.
• Organizes and plans a variety of events including conferences and meetings.

Benefits

• We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.
• We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission.
• Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics.
• We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race.
• We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED