Executive Administrative Partner

Meta Platforms, Inc.•Menlo Park, CA

45d•Onsite

About The Position

Meta is seeking an experienced Executive Administrative Partner to provide onsite support to the office of the Chief AI Officer. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy onsite coordination across two or more offices. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time and onsite.

Requirements

4+ years of relevant experience providing administrative support to 1 or more executives
4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
4+ years of relevant calendar management and expense report management experience for 1 or more executives
Experience prioritizing multiple projects
Experience with Microsoft Office and Google Suite

Nice To Haves

Prior or current experience supporting VP's at large scale tech company
Consistent track record of ensuring confidentiality and discretion in all partnerships
Experience organizing team events and promoting a collaborative, inclusive, and supportive work environment
Demonstrates attention to detail, responsible, proactive, drives tasks to completion
Experience independently managing projects, multi-tasking, and changing direction quickly if needed
Experience building and maintaining trust with leadership and partners
Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
Experience in a multi-staff office environment
Project management experience
Experience building, managing and influencing cross-functional business stakeholder relationships
Experience managing logistics across multiple teams
BA/BS Degree

Responsibilities

Onsite administrative support and tasks, in-office and at event based locations
Support onsite team and leader needs
Space planning support and management
In-person meeting coordination including room set-up and clean-up, catering, and attendee management
Small and large scale event coordination, managing multiple stakeholders and inputs
Support coordination of both domestic and international travel arrangements
Prepare expense reports and purchase requisitions
Manage conference room operations and oversee storage needs
Travel to support large off-sites as needed
Ad hoc errands/projects for office as needed
Occasional domestic and international travel, as needed
Coordination with personal office