Executive Administrative / Human Resources Assistant

Domtar Products•Menominee, MI

1d•Onsite

About The Position

Domtar, Menominee Operations is seeking an Executive Administrative Human Resources Assistant. This position will report to the Mill Manager and provide general human resources administrative services and direct administrative support to the HR Manager and General Manager. This position will also be responsible for supporting the Senior Management Team.

Requirements

High competency level in Microsoft Office, Word, PowerPoint, Excel and Email.
Ability to work well with all levels of management and staff as well as outside contracts and vendors.
High School diploma or GED is required.
Minimum of three (3) years on the job experience is required.
Time management and ability to meet deadlines is critical.
Excellent verbal and written communication skills.
Strong organizational skills and ability to multitask.
High level of confidentiality.
Ability to work well with all levels of management and staff, as well as outside contacts and vendors.

Nice To Haves

Additional college or technical school coursework is preferred.

Responsibilities

Assists in the scheduling, coordination and making travel arrangements for candidates for open salaried positions.
Administers all steps of the hiring process for hourly employees including entry of hourly new hire/termination IT access/changes into MYHRSpace.
Maintain updated organization chart.
Dimensions timekeeping assistance, including running reports to assist managers with timecards that are incomplete and assisting with timecard questions or issues.
Processing of hourly bi-weekly payroll.
Assists in the entry of data into the monthly corporate metrics report.
Create purchase orders, run month end reports, SAP input for invoices for HR & GM,
Coordination of annual monthly and quarterly employee engagement activities, holiday gift cards, holiday lunch, quarterly safety award selections and annual Safety Calendar contest.
Providing administrative assistance, writing and editing emails, drafting memos and preparing communications on the executive’s behalf.
Service Awards, Birthday and Holiday Cards.
Preparation of daily, weekly, and monthly reports including Safety and Environment monthly tracking, lost time reporting, Mill weekly tracking and reporting of training, and updating of employee lists.
Order and maintain office supplies and labor law posters.
Oversee the Receptionist position as needed for group tours or other needs.
Coordination of employee quarterly random drug testing and new employee physicals.
Political correspondence and meeting coordination.
Mail pickup and delivery, USPS and Expedited.
Performs other duties as assigned.