Executive Administrative Coordinator

REALTY ONE GROUP NJ•Clifton, NJ

7h•$25 - $35•Onsite

About The Position

We are seeking a dependable and motivated Executive Administrative Coordinator to work closely with the President and provide top-level support to our executive team. This role is ideal for someone who is highly organized, detail-oriented, and thrives in a fast-paced, team-focused environment. You’ll play a vital role in keeping our office running smoothly, supporting our executives.

Requirements

Bachelor’s degree required.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and related tools.
Excellent verbal and written communication skills with a professional demeanor.
Strong organizational and time management skills; ability to multitask efficiently.
Exceptional attention to detail and typing accuracy.
Ability to handle sensitive information with confidentiality.
Strong interpersonal skills and ability to collaborate effectively at all levels.
Negotiation, problem-solving, and critical thinking skills.

Responsibilities

Work closely with and provide comprehensive administrative support to the President (calendar management, travel, and meetings).
Coordinating meetings between President and clients.
Prepare professional presentations, reports, and correspondence for internal and external use.
Manage confidential information, contracts, and documentation with discretion.
Serve as primary contact for executive communications, ensuring timely follow-ups and resolutions.
Attending and holding regular staff meetings and contribute to team discussions.
Make outbound calls to prospective and existing agents to support recruitment and engagement.
Responsible for compiling team reports and prepare regular reports.