Steinman Communications Inc.- Executive Administrative Coordinator

Steinman Communications Inc • Lancaster, PA

7d • Onsite

About The Position

Steinman Communications is seeking a highly experienced Executive Administrative Coordinator to provide comprehensive operational and administrative support to the President and executive leadership team. This role plays a critical part in supporting executive effectiveness through project coordination, report preparation, information management, and high-level administrative oversight.

The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment and demonstrates the ability to manage complex, high-impact assignments with discretion, professionalism, and sound judgment. This position requires strong organizational skills, the ability to prioritize competing demands, and a collaborative approach to supporting executive and organizational goals.

Requirements

• Associate’s Degree or equivalent professional experience required; Bachelor’s Degree preferred
• 5+ years of executive-level administrative support experience strongly preferred
• Advanced computer proficiency with in-depth knowledge of Microsoft Office applications
• Exceptional written and verbal communication skills, with strong interpersonal and negotiation abilities
• Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment

Nice To Haves

• Notary Public certification preferred
• Background in paralegal, banking, finance, trust, or legal environments a plus
• Project management experience preferred

Responsibilities

• Serve as a trusted administrative partner to executive leadership, handling highly confidential information with professionalism, discretion, and sound judgment
• Manage high-volume phone and email communications, responding promptly and professionally to internal and external stakeholders
• Provide insurance, contract review, and compliance support, including information gathering and document coordination
• Take initiative in developing, improving, and maintaining executive-level processes, procedures, and systems
• Coordinate and manage executive calendars, including scheduling meetings, conferences, teleconferences, and travel arrangements
• Support operational functions such as workflow coordination, budget preparation and tracking, and process improvement initiatives
• Collaborate effectively across multiple affiliated companies and departments, assisting with cross-functional projects as needed
• Assist in the preparation of board materials, executive communications, and recurring management reports
• Respond to and resolve internal and external customer inquiries with a solutions-focused approach
• Support banking activities, including transfers and coordination with financial institutions
• Process invoices, check requests, and documentation for Accounts Payable
• Maintain accurate document management, records retention, and compliance files
• Manage, update, and maintain databases, partner information, and contact lists
• Provide logistical and administrative support for meetings, projects, and daily operations
• Assist with event planning, coordination, and preparation
• Prepare and maintain spreadsheets, reports, and data analysis using Microsoft Excel

Benefits

• 4 weeks PTO to start (pro-rated for first year)
• Paid Holidays
• Benefits: medical, prescription, dental, vision, short-term disability, basic life insurance
• 401(k) with Company Match
• Wellness program
• Employee Assistance Program
• Parental Leave Program
• Employee Referral Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees