Executive Administrative Business Partner, Research and Early Development

Genentech•Daly City, CA

12d•$105,600 - $196,000•Hybrid

About The Position

This is a hybrid role that combines executive administrative support with operational coordination and project-based work. It provides high-level support to senior leadership in a fast-paced, complex environment and requires strong judgment, discretion, and the ability to anticipate needs, solve problems independently, and drive priorities forward with minimal direction. Operating as a trusted partner to leadership, this individual will balance day-to-day execution with broader operational awareness, contributing to team effectiveness, engagement, and overall business performance.

Requirements

Demonstrated ability to operate independently, exercise sound judgment, and make decisions in a dynamic environment
Strong organizational skills with the ability to manage multiple priorities with urgency and flexibility
Proven experience supporting senior leadership in a demanding, fast-paced setting
Excellent communication and interpersonal skills, with a professional presence and ability to influence and build trust
High level of discretion and ability to handle confidential information
Proactive, resourceful, and solutions-oriented mindset with a focus on outcomes over tasks
Comfortable working across teams and functions, with an enterprise perspective and collaborative approach
Demonstrates flexibility and responsiveness to support time-sensitive and urgent business needs, including occasional support outside standard working hours.
Expected to actively adopt and leverage new technologies, including AI-enabled tools, to improve efficiency and effectiveness in daily work
Extensive background in administrative support or management associate roles, including significant experience partnering with senior executives in a high-stakes environment
Be primarily based in South San Francisco and work from the Genentech campus for a majority of the time. Flexibility working from home or during travel will be coordinated with the successful candidate’s manager.

Nice To Haves

Minimum of 7+ years of administrative support experience, including a minimum of 4+ years of experience supporting senior leadership
Proficiency with Google and Microsoft Suite applications; some experience with Concur preferred
Be eager to grow into the role and willing to take on new challenges, including managerial responsibilities.

Responsibilities

Partner closely with leadership and business partners to deliver sophisticated administrative and operational support, ensuring alignment with key priorities
Proactively anticipate needs, identify issues, and implement solutions with limited guidance
Manage highly sensitive and confidential information with discretion and sound judgment
Build strong relationships with internal and external stakeholders, acting as a professional representative of the executive and organization
Serve as a thought partner to leadership, contributing insights on team engagement, operations, and effectiveness
Coordinate and support business operations, working cross-functionally to ensure alignment and execution of priorities
Plan and execute meetings, events, and initiatives, ensuring effective communication, preparation, and follow-through
Support recruitment and onboarding activities, including interview coordination, candidate communication, and new hire onboarding
Manage all administrative and compliance needs for interns and contractors, including timesheet approval, visa processing, and overall lab member compliance.
Act as a point of contact for team members, resolving administrative issues and supporting a positive team environment, as well as serving as backup support for absences
Manage complex travel arrangements and logistics with a high degree of accuracy and adaptability, as well serve as the primary point of contact for travel emergencies; ensure expense reports for travel are submitted in a timely manner
Handle shifting priorities and competing demands in a fast-paced environment, exercising strong prioritization and decision-making skills
Proactively identify and implement process improvements, leveraging advanced tools and systems, including AI-enabled technologies, to significantly increase operational efficiency.
Other duties as assigned