Executive Administrative Assistant

TriNet•Atlanta, GA

19d•$31 - $52•Hybrid

About The Position

The Executive Administrative Assistant is responsible for providing executive support for 2-3 Vice President level leaders reporting onsite in Atlanta. The EA will serve as the primary point of contact for internal and external interactions on all matters pertaining to the support of these leaders by being responsible for handling a wide variety of often confidential administrative tasks including but not limited to calendar management, communications, meetings, presentations, travel coordination, preparation of expense reports, etc.

Requirements

Typically 4+ years experience in a similar or related role required
High level of discretionary judgment and confidentiality
Ability to take ownership and have consistent, accurate follow through to completion
Superb attention to detail
Proficient in MS Office, especially Outlook, Excel, Power Point and One Note.
Strong prioritization for accomplishing tasks, both assigned and self-discovered
Ability to think creatively, seeing the big picture and the steps needed to get there
Confidence in booking all aspects of demanding Executive travel
Experience with event and meeting planning and coordination for various activities, including dinners, catering and offsite meetings
Experience working with an executive who may not be in the same office
Excellent verbal and written communication skills
Ability to communicate with employees at all levels of the organization
A demonstrated dedication to high professional ethical standards and a diverse workplace
Ability to adapt to a fast paced continually changing business and work environment while managing multiple priorities

Nice To Haves

Bachelor's Degree and/or related work experience preferred
Experience in a public company preferred

Responsibilities

General administrative work: distribution of mail, calendar scheduling/maintenance, meeting coordination, expense reporting and travel coordination for the assigned VP’s.
Assist leaders with handling email to ensure timely approvals of invoices, requisitions, escalations, urgent matters, etc.
Proactively manage outstanding action items to ensure responsiveness and follow through on commitments / asks
Prepare agenda and attend ongoing staff meetings, act as scribe and track action items.
Interact extensively with the senior management team and their executive assistants.
Assist other leaders within the VP’s organization on a limited basis as needed and directed by organization VP.
Provide back-up for other EAs as needed.
Performs other duties as assigned
Complies with all policies and standards