Executive Administrative Assistant

GE Appliances, a Haier company • Louisville, KY

1d • Onsite

About The Position

At GE Appliances, a Haier company, we come together to make “good things, for life.” As the fastest-growing appliance company in the U.S., we’re powered by creators, thinkers and makers who believe that anything is possible and that there’s always a better way. We believe in the power of our people and in giving them the freedom to explore, discover and build good things, together. The GE Appliances philosophy, backed by three simple commitments defines the way we work, invent, create, do business, and serve our communities: we come together, we always look for a better way, and we create possibilities. Interested in joining us on our journey? The Executive Administrative Assistant to the General Counsel (GC) plays a critical role in supporting the Legal Department through exceptional administrative execution, sound judgment, and absolute discretion. This is a high-trust, in-office role supporting the GC and the broader Legal Department in a fast‑paced environment where priorities shift frequently and confidential information is handled daily. This role is ideal for a confident, highly organized professional who thrives on ownership, prioritization, and supporting senior leaders with precision. This is an in-office position at our headquarters in Louisville, KY, with standard hours of Monday–Friday, 8:00 a.m.–5:00 p.m. Occasional flexibility and responsiveness beyond core hours are an expected part of the role as business needs arise.

Requirements

• 5+ years of administrative assistant experience, ideally supporting senior leaders in a corporate or legal environment.
• Proven expertise in Outlook calendar management and administrative task prioritization.
• Advanced proficiency in the Microsoft Office Suite (Outlook, Word, PowerPoint, Teams); ability to leverage AI tools such as ChatGPT to improve efficiency is strongly valued.
• Strong written and verbal communication skills with a high level of attention to detail, discretion, and follow-through.

Nice To Haves

• Bachelor’s degree in Business Administration, Legal Studies, or a related field.
• Prior experience supporting an executive leadership team.
• Prior paralegal experience or experience supporting a legal department.

Responsibilities

• Own and proactively manage the General Counsel’s complex Outlook calendar, including scheduling, prioritization, conflict resolution, and last-minute changes, while ensuring alignment with business priorities.
• Anticipate executive and department needs by preparing the GC for meetings and maintaining clarity, organization, and accuracy in a fast-paced environment.
• Manage and prioritize a high volume of administrative requests for the Legal Department, including document preparation, printing, mailing, logistics coordination, purchase orders, expense reports, and invoice management.
• Arrange and coordinate business travel for Legal Department members, ensuring itineraries are accurate, cost-conscious, and aligned with business needs.
• Plan, coordinate, and support meetings and events as needed, including room reservations, setup and breakdown, email invitations, materials, technology, on-site logistics, and note-taking.
• Serve as a trusted and professional point of contact for the General Counsel and the Legal Department, communicating clearly, directly, and respectfully.
• Handle highly sensitive and confidential information daily with absolute discretion, exercising sound judgment, integrity, and professionalism always.
• Support cross-functional coordination for department initiatives and follow-up tasks, helping ensure priorities move forward.
• Maintain organized legal files and records and support day-to-day office operations to ensure the Legal Department runs efficiently.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees