Executive Administrative Assistant

DynaGrid•Lewisville, TX

6d•Onsite

About The Position

Join Our Team at DynaGrid Construction Group, LLC! Are you passionate about safety, efficiency, and delivering excellent service? DynaGrid Construction Group, LLC, a leading provider of construction services to the utilities market, is looking to expand our team! Headquartered in the Dallas Metroplex, we specialize in sitework and foundation work for Substations, Switch Stations, and Transmission Lines. Visit our website to learn more about our projects and values. Role Highlights: We are seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to our CEO and CFO. The successful candidate will play a key role in ensuring smooth office operations, managing schedules, coordinating communications, and assisting with special projects. This role requires exceptional multitasking skills, discretion, and the ability to prioritize in a fast-paced environment.

Requirements

Proven experience as an Executive Administrative Assistant, Personal Assistant, or similar role supporting C-level executives.
Excellent organizational, time management, and multitasking skills.
Strong written and verbal communication abilities.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive information with discretion.
Problem-solving skills and proactive mindset.

Nice To Haves

Bachelor's degree preferred but not required.
Professional demeanor and polished appearance.
Ability to work independently with minimal supervision.
Flexibility and adaptability to changing priorities.
High level of professionalism and integrity.

Responsibilities

Manage and maintain calendars for the CEO and CFO, including scheduling meetings, appointments, and travel arrangements.
Prepare, review, and distribute confidential correspondence and reports.
Coordinate and facilitate communication between the executive team and internal/external stakeholders.
Organize and prepare materials for meetings, including agendas, presentations, and reports.
Assist with the planning and execution of company events and executive engagements.
Support with administrative tasks such as expense reporting, invoice processing, and document management.
Conduct research and compile data for various projects and presentations.
Serve as a point of contact for various departments and external partners.
Maintain confidentiality and always exercise discretion.