New Jersey - Executive Administrative Assistant

Roof Penetration Housing, Inc.•Hammonton, NJ

5d•Onsite

About The Position

Roof Penetration Housing (RPH) is seeking a full-time, salaried Executive Administrative Assistant for its New Jersey office. This in-office role reports directly to the CEO with cross-reporting to the director leadership team. The position is central to operations, responsible for keeping executives organized, informed, and moving forward in a fast-paced, growing environment. The ideal candidate is organized, proactive, and energized by supporting others, with a knack for anticipating needs, solving problems, and managing priorities with attention to detail.

Requirements

3–5 years of experience as an executive assistant or administrative assistant supporting senior leadership.
A track record of handling sensitive and confidential information with professionalism and discretion.
Demonstrated ability to manage complex executive calendars, coordinate multi-leg travel, and handle last-minute scheduling changes with composure.
Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Word, PowerPoint) or Google Workspace at a level that supports executive-level work.
Experience coordinating office events, meetings, and internal communications across multiple stakeholders.
Clear, professional communication skills both written and verbal, with executives, directors, vendors, and external partners.
A self-starter mindset: you anticipate needs, manage competing priorities, and follow through without being asked twice.
High school diploma or equivalent required.

Nice To Haves

Associate or bachelor's degree

Responsibilities

Support the CEO and three Directors with calendar management, travel coordination, and executive communications, protecting their time and ensuring they're always prepared for what's next.
Serve as a coordination layer across the CEO, Engineering, Marketing, and HR, helping each Director's initiatives stay visible and on track by managing timelines, following up on action items, and surfacing blockers before they escalate.
Own meeting infrastructure in support of leadership: build agendas based on each Director or the CEO’s priorities, capture and distribute action items, and maintain accountability cadences that keep projects progressing between touchpoints.
Coordinate logistics for high-visibility initiatives, including product launches, recruiting cycles, and company-wide programs, managing the operational details so Directors can stay focused on the work itself.
Facilitate communication across teams when Directors need information shared, aligned, or escalated, acting as a trusted relay, not a decision-maker, and keeping the right people informed at the right time.
Oversee day-to-day office operations, vendor management, supply inventory, office events, maintenance coordination, ensuring the environment runs smoothly so the team can focus on their priorities.
Handle sensitive information across personnel, strategy, and business operations with consistent discretion and professionalism.