Executive Administrative Assistant

Bosch Group•Farmington Hills, MI

5d•Onsite

About The Position

Bosch Global Software Technologies Private Limited (BGSW) is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide dedicated support to the Vice President while overseeing the day-to-day administrative operations at the BOSCH Farmington Hills office. This role requires exceptional organizational skills, sound judgment, discretion in handling confidential information, and the ability to manage multiple priorities in a dynamic engineering and customer-focused environment. The successful candidate will serve as a trusted partner to the VP, enabling efficient execution of leadership priorities while ensuring smooth office operations.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
5–8 years of experience providing executive-level support to senior leaders, including Directors, Vice Presidents, or higher.
Excellent written and verbal communication skills.
Strong organizational, planning, and time-management abilities.
Ability to work independently with minimal supervision.
High degree of professionalism, confidentiality, and executive presence.
Microsoft Office (Outlook, Word, Excel, PowerPoint)
Microsoft Teams and SharePoint
Travel and expense management tools
Strong presentation and document preparation skills
Executive-level professionalism
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
High attention to detail
Customer-focused mindset
Ability to anticipate needs and take initiative
Confidentiality and sound judgment
Ability to thrive in a fast-paced, global environment

Nice To Haves

Prior experience in an engineering, automotive, technology, or consulting environment is preferred.
SAP or similar ERP systems (preferred)
Supporting a Vice President or senior executive.
Coordinating customer visits and executive meetings.
Working with global teams across multiple regions.
Experience in engineering services, software, automotive, or digital transformation organizations.

Responsibilities

Manage the Vice President's calendar, appointments, and meeting schedules.
Coordinate domestic and international travel arrangements, including itineraries, accommodations, visas (when required), and expense reporting.
Prepare meeting agendas, presentations, reports, and executive correspondence.
Screen and prioritize meeting requests and coordinate with internal and external stakeholders.
Support leadership meetings by preparing materials, taking meeting minutes, and tracking action items.
Handle confidential information with the highest level of professionalism and discretion.
Oversee the day-to-day administrative operations of the Farmington Hills office.
Coordinate facility-related activities, office maintenance, vendor services, and office supplies.
Serve as the primary administrative point of contact for office operations.
Coordinate customer visits, executive briefings, workshops, and leadership reviews.
Manage visitor logistics, meeting room scheduling, catering, and event coordination.
Ensure a professional experience for customers, partners, and senior leadership visitors.
Support engineering leadership with administrative coordination for customer programs and strategic initiatives.
Coordinate onboarding logistics for employees, contractors, and visiting associates.
Assist with purchase requisitions, invoice processing, vendor coordination, and budget tracking.
Maintain administrative records and documentation.
Schedule meetings across North America, Europe, India, and Mexico while accommodating multiple time zones.
Coordinate logistics for global leadership visits, engineering workshops, and cross-functional meetings.
Support communications between global teams and business units.
Organize leadership town halls, employee engagement activities, team events, and recognition programs.
Support internal communications and leadership announcements.