Executive Administrative Assistant

Eaton Corporation•Lathrup Village, MI

18d

About The Position

Provide world class administrative support while remaining flexible to allow for changing priorities and timelines Manage calendars for leadership team members by scheduling meetings, resolving overlaps and/or conflicts in accordance with the leader's preferences and guidance Manage the coordination of meetings (both in person and remote) for small and large global meetings ensuring physical infrastructure or digital processes are ready to go. This will also include small and large event planning and execution which could include coordination for visiting senior management and customers. Partner with/cover for other assistants with meeting preparation and execution depending on location, vacation schedules, etc. Coordinate domestic and global travel arrangements and planning logistics, including processing of visas and passports as needed. Ensure smooth travel organization, itineraries provided, details coordinated (meals, preferred seats on planes, etc.) Collaborate with leaders and teams to create, update, and edit meeting and event materials, providing effective administrative and technology support using Microsoft Office and other project software. Support key initiatives including strategic planning, profit plan, organizational capability assessment and special projects. Provide administrative support in confidential and sensitive situations. Coordinate monthly reports including data collection, formatting, preliminary analysis, and preparation of recommendations. Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal and external stakeholders Support meeting coordination and occasional related travel arrangements/expense reports for extended team members, as needed Ad hoc administrative support as needed

Requirements

High School Diploma or GED from an accredited institution required
Minimum four (4) years' experience in an administrative function
Minimum one (1) year experience utilizing Office 365 products including Excel, PowerPoint, SharePoint, and Teams
Only candidates who currently reside within 50 miles of the Southfield, MI facility will be considered.
Attention to detail and sense of urgency in completing tasks accurately and efficiently
Ability to effectively manage confidential information and data
Strong interpersonal skills and ability to communicate to all levels of the organization and across a culturally diverse population with tact and professionalism
Ability to accommodate occasional travel

Nice To Haves

Bachelor's Degree from an accredited institution
Prior experience supporting executive level leadership
Prior experience with scheduling business travel, managing expense reporting, Oracle and SharePoint
Previous experience supporting or with exposure to executive-level leaders
Exceptional organizational and time-management skills
Sense of humor and relationship building skills key
Comfort in working independently, seeking support and additional information at own initiative
Desire to work in a fast-paced, ever-changing environment

Responsibilities

Manage calendars for leadership team members
Manage the coordination of meetings
Small and large event planning and execution
Coordinate domestic and global travel arrangements and planning logistics
Create, update, and edit meeting and event materials
Support key initiatives including strategic planning, profit plan, organizational capability assessment and special projects
Coordinate monthly reports including data collection, formatting, preliminary analysis, and preparation of recommendations
Coordinate executive communications
Support meeting coordination and occasional related travel arrangements/expense reports for extended team members
Ad hoc administrative support as needed