Executive Administrative Assistant for the Office of Academic Affairs

REINHARDT UNIVERSITY•Waleska, GA

1d•Onsite

About The Position

Reinhardt University seeks an experienced Executive Administrative Assistant to serve in the Office of Academic Affairs. Working somewhat independently in accordance with written policies, procedures, verbal instructions, and knowledge of administrative practices, this position is responsible for performing a variety of highly visible and confidential administrative and clerical duties which may involve, but are not limited to, tasks such as accurately collecting data and information, courteously attending to faculty, students, and visitors, creating and maintaining accurate and up-to-date files, procedures, workflows, and guidelines, organizing data and events, responding to requests for information in a timely and accurate manner, attentively coordinating schedules, meetings, and travel arrangements, providing accurate word processing, proof-reading, and data entry support, neatly copying materials, and promptly sending, receiving and distributing a variety of documents, supporting the Vice President of Academic Affairs in activities related to faculty, campus, community, and the board of trustees. This function may include work distribution, scheduling, training, answering questions, and/or assisting in solving moderately complex problems.

Requirements

Bachelor's degree required
3-5 years of senior administrative experience
Computer literate with proficiency in Microsoft Office applications
Capacity to communicate with high-level executives and other campus constituents in a professional, respectful, and collaborative manner
Ability to prepare letters, memos, reports, etc. with a high degree of accuracy and neatness
Ability to work with attention to detail, especially when organizing meetings, events and coordinating schedules
Demonstrated ability to prioritize work assignments, solve complex problems, and resolve conflicts
Ability to manage time effectively and work on multiple complex assignments at one time
Demonstrated experience working with senior administrators, managing workplace demands of a high-profile office, and protecting the confidentiality of information shared
Comfortable working in a demanding, face-paced, and deadline-based environment
Demonstrated ability to work effectively with a team and with many diverse constituents

Responsibilities

Accurately collecting data and information
Courteously attending to faculty, students, and visitors
Creating and maintaining accurate and up-to-date files, procedures, workflows, and guidelines
Organizing data and events
Responding to requests for information in a timely and accurate manner
Coordinating schedules, meetings, and travel arrangements
Providing accurate word processing, proof-reading, and data entry support
Copying materials
Sending, receiving and distributing a variety of documents
Supporting the Vice President of Academic Affairs in activities related to faculty, campus, community, and the board of trustees
Work distribution, scheduling, training, answering questions, and/or assisting in solving moderately complex problems