Executive Administrative Assistant-Salary

GEODIS Career•Brentwood, TN

32d

About The Position

Executive Admin Assistant Who We Are: GEODIS specializes in unlocking business value in a complex world, ensuring seamless movement of goods worldwide. As a global third-party logistics provider (3PL), we power A Better Way to Deliver for the world's top brands and manufacturers. Fuel your career with GEODIS and discover endless growth opportunities. Your role on the team: (job description) Maintains executive management team members' calendars and schedules Prepares and issues communication pieces on behalf of executive management team members Assists with preparation of PowerPoint presentations Schedules travel arrangements Manages contract process including coordination of Company signatures, electronic and original record-keeping, dispersal to appropriate parties, and follow-up on external signatures Edits, compiles, and distributes quarterly packages to Board of Directors in advance of board meetings Prepares and records expense reports for executive management team members on a timely basis Ensures that an optimal level of office supplies, letterhead and envelopes for assigned management team is maintained Coordinates meetings as needed to include communicating with attendees, setting up the room, ensuring equipment and supply needs are met, and having refreshments and/or meals available as needed Ensures an adequate level of drinks and supplies are maintained in the break room and meeting rooms as assigned Provides additional administrative support to others or with other tasks as assigned Files as needed Provides back up relief to the Receptionist as needed

Requirements

Minimum 2-3 years experience supporting executive leadership in an administrative capacity
PC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint

Nice To Haves

Excellent written and verbal communication skills and organizational skills
Ability to type 65 WPM
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manual
High attention to detail
Ability to anticipate needs
High sense of urgency

Responsibilities

Maintains executive management team members' calendars and schedules
Prepares and issues communication pieces on behalf of executive management team members
Assists with preparation of PowerPoint presentations
Schedules travel arrangements
Manages contract process including coordination of Company signatures, electronic and original record-keeping, dispersal to appropriate parties, and follow-up on external signatures
Edits, compiles, and distributes quarterly packages to Board of Directors in advance of board meetings
Prepares and records expense reports for executive management team members on a timely basis
Ensures that an optimal level of office supplies, letterhead and envelopes for assigned management team is maintained
Coordinates meetings as needed to include communicating with attendees, setting up the room, ensuring equipment and supply needs are met, and having refreshments and/or meals available as needed
Ensures an adequate level of drinks and supplies are maintained in the break room and meeting rooms as assigned
Provides additional administrative support to others or with other tasks as assigned
Files as needed
Provides back up relief to the Receptionist as needed

Benefits

Access wages early with the Rain financial wellness app.
Free telemedical access to doctors and therapists through FirstStop Health available first day of employment!
Health, dental, and vision insurance after 30 days of employment
401k match
Paid maternity and paternity leave
Access to career development, employee resource groups, and mentorship programs
Employee discounts
Access to employee perks like fitness class discounts and free access to a relaxation and meditation app
Free financial wellness programs
Daycare discount program
Opportunities to volunteer and give back to your community + more!