Executive Administrative Assistant
About The Position
Provisur is an industry leader that pushes the boundaries of ingenuity, bringing precision-engineered food processing equipment, aftermarket parts and service to customers around the world. We specialize in defrosting, grinding, mixing, separating, forming, and slicing equipment, offering leading brands and solutions across diverse applications. Our company culture is built on collaboration, continuous improvement, and a commitment to excellence. We take pride in empowering our employees, offering opportunities for professional growth, and creating an environment where everyone plays a role in our shared success. Join us and be part of an innovative, forward-thinking global team that is shaping the future of food processing. Learn more by exploring our videos at jobs.jobvite.com/provisur! As an Executive Administrative Assistant, you will provide high-level administrative support to our Further Processing President. This person will be responsible for supporting with calendaring, travel arrangements, special projects, and research. Must be well organized, detail oriented, flexible, and enjoy the administrative challenges of supporting business leaders with operations around the world. This position will be based in Mokena, IL.
Requirements
- Associates degree or 3 to 5 years of administrative assistant experience, which includes support for special projects and confidential work
- Proficiency using Microsoft Office programs including Word, Excel, PowerPoint, and Outlook
- Poised, articulate, and consistently project a positive, professional image in all dealings and interactions with internal and external customers
- Ability to use good judgment and discretion daily as well as when presented with confidential information
- Excellent organizational, time management, oral and written communication skills
- International experience and global understanding
Nice To Haves
- Bachelor's Degree preferred
Responsibilities
- Proactively manage complex, fast-paced executive calendars and schedules
- Coordinate meetings, calls, video conferences with seamless logistics and follow-up
- Prepare and submit executive expense reports accurately and timely
- Draft, edit, and handle professional and confidential correspondence
- Partner with Travel to arrange detailed and complex travel itineraries and agendas
- Prepare presentations, reports, and materials for executive and cross-functional initiatives
- Conduct research and maintain organized physical and electronic records
- Coordinate legal document execution, tracking, and submission
- Support planning and execution of off-site meetings and conferences
- Attend meetings as needed to provide administrative and logistical support
Benefits
- Healthy work/life balance on a team that collaborates well and truly enjoys working together.
- Environment where we promote from within, cross-train and provide ongoing skill development.
- Robust benefits package including great health insurance, holiday pay, and employee referral bonuses.
- Retirement savings (401k) opportunities
- Paid Time Off (PTO)
- A hybrid work schedule
- Continuing Education Assistance
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
Number of Employees
501-1,000 employees
