Executive Administrative Assistant

BP•Denver, CO

1d•$85,000 - $112,000•Hybrid

About The Position

The Executive Assistant provides high-level administrative support to senior executives, ensuring seamless coordination of calendars, meetings, travel, and strategic priorities. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.

Requirements

Strong organizational and time-management skills with the ability to handle multiple priorities.
Excellent communication and interpersonal skills for stakeholder engagement.
Proficiency in Microsoft Office Suite and calendar management tools.
High level of discretion and professionalism in handling sensitive information.
Ability to work independently and anticipate needs in a dynamic environment.

Responsibilities

Calendar, Expense, and Travel Management
Proactively manage and prioritize executive calendars to optimize time and business impact.
Schedule complex meetings across multiple time zones and stakeholders.
Prepare and submit accurate expense reports in a timely manner.
Coordinate end-to-end travel logistics, including itineraries, accommodations, and contingency planning.
Executive & Stakeholder Liaison
Serve as the central point of contact between executives and internal/external stakeholders.
Manage meeting flow and event logistics to ensure smooth execution.
Balance competing priorities and maintain confidentiality at all times.
Leadership Meeting Management
Plan and coordinate leadership meetings, including scheduling and logistics.
Develop agendas, capture key decisions, and track follow-through on action items.
Prioritize meetings with key stakeholders to align with organizational goals.
Project & Priority Management
Support critical initiatives by monitoring deadlines, dependencies, and deliverables.
Proactively escalate risks and issues to senior leadership to maintain progress.
Assist in tracking and reporting on strategic priorities and outcomes.