Executive Administrative Assistant

THE ENTWISTLE COMPANY • Hudson, MA

1d

About The Position

The Entwistle Company is seeking a highly organized and professional Executive Administrative Assistant to support the President and Chief Financial Officer in a fast-paced, regulated defense manufacturing environment. This role is critical to the effectiveness of the executive team and overall operation of the business. The successful candidate will manage complex schedules, coordinate high-level communications, and ensure seamless administrative execution, allowing executive leadership to remain focused on strategic, financial, and operational priorities.
About The Entwistle CompanyThe Entwistle Company is a trusted manufacturer of mission-critical components and systems, supporting air, land, sea, and space platforms. We serve the U.S. Department of War, prime contractors, and allied customers with a focus on quality, reliability, and performance. We focus on:
Delivering high-quality, mission-critical products
Supporting national defense and warfighter readiness
Continuous improvement through disciplined execution and innovation

Requirements

• 5+ years of experience providing administrative support to senior executives
• Strong proficiency in Microsoft Office (Outlook, Work, Excel, PowerPoint)
• Highly organized with strong attention to detail
• Excellent communication and time management skills
• Professional demeanor with the ability to handle sensitive information

Nice To Haves

• Associate’s or Bachelor's degree in Business Administration or related field preferred
• Experience supporting multiple executives simultaneously strongly preferred
• Prior exposure to manufacturing, defense, or regulated environments is a plus

Responsibilities

• Manage complex calendars for the President and CFO, including meetings, travel, and internal reviews
• Coordinate logistics for meetings, customer visits, audits, and leadership sessions
• Prepare, format, organize, and distribute executive correspondence, reports, and presentations
• Track action items, deadlines, and follow ups on behalf of executive leadership
• Serve as the primary administrative point of contact for executive communications
• Maintain organized and secure document control for confidential and sensitive materials
• Prepare, format, organize, and distribute executive documents, presentations, and reports as directed
• Manage document routing, version control, and distribution
• Support executive-level meetings by ensuring materials and logistics are fully prepared
• Arrange executive travel, lodging, itineraries, and related logistics
• Coordinate schedules with internal teams, customers, and external partners
• Anticipate conflicts and proactively adjust schedules as needed
• Exercise sound judgment in prioritizing requests and managing competing demands
• Handle confidential information with discretion and professionalism
• Serve as a trusted administrative partner to executive leadership

Benefits

• Competitive compensation based on experience
• 401(k) with company match
• Paid time off (PTO)
• Employer-paid life, short-term, and long-term disability insurance
• Employer-provided paid family and medical leave
• Health, dental, and vision insurance
• Safety shoe and eyewear reimbursement
• Employee appreciation events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree