Executive Administrative Assistant

Cambridge Real Estate Services • Portland, OR

4d • $38 - $40 • Onsite

About The Position

Leads a team of admins who provide high-level administrative support to various managers. Plans, organizes, and oversees projects to ensure they are completed on time, within budget, and to the required quality standards, acting as a central point of communication and coordination for the stakeholders. This position is in-office, Monday - Friday, 40hrs per week.

Requirements

• Minimum of 5 years of administrative experience
• Experience leading a team
• Property management experience with transaction and terminology exposure preferred
• Proficiency in Office Suite; Word, Excel, and PowerPoint required
• Efficiency is a Project Management software such as MS Project, Asana, etc. preferred
• Basic accounting and/or financial statement knowledge highly preferred
• Yardi software experience preferred
• Excellent written and verbal communication skills
• Excellent organizational skills, attention to detail
• Possess initiative, be self-motivated, work well independently as well as part of a team
• Ability to effectively multi-task and thrive in a fast-paced environment with multiple deadlines with a sense of urgency
• Applicants offered positions will be required to complete: Pre-employment background screening Drug screening

Responsibilities

• Provides support to Portfolio Supervisors for daily portfolio operations
• Manages a variety of property management-related projects.
• Plans and implements company events
• Respond to emails and phone calls and elevate issues to Portfolio Supervisors, when appropriate
• Coordinates, assembles and distributes monthly owner reporting packages
• Responsible for weekly and monthly client reporting requirements
• Coordinates carpet Inspection process, violation letters to residents, reasonable accommodation requests, prospective resident appeals and Rural Development reserve withdrawal requests
• Orders various property related signs, pagers, stamps, uniforms, gifts, etc.
• Coordinates and assembles care packages with operational materials for property acquisitions
• Responsible for coordinating Property Inspection Requests
• Coordinates claims with third parties
• Provides telephone support coverage
• Provides general clerical and administrative support
• Drafts, edits and formats professional client and internal documents
• Creates monthly employee and resident newsletter
• Maintains electronic and paper files

Benefits

• Cambridge Real Estate Services offers competitive wages, incentive bonuses, medical with an annual HSA contribution to employees’ accounts of $4,400, dental, vision, and life insurance, long-term disability insurance, paid time off, paid holidays, company events, 401k plan with a 100% match up to a 10% contribution. Benefits vary by position and hours worked.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed