Executive Administrative Assistant

SmartLight Analytics • Plano, TX

1d

About The Position

The Executive Administrative Assistant provides administrative support to the C-Suite and other senior executives by handling requests, scheduling meetings, overseeing schedules, preparing correspondence and performing a variety of administrative support functions with professionalism and discretion. This role requires excellent organization skills, critical thinking, attention to detail and the ability to handle confidential information.
This position is only eligible for legal residents of the United States of America.

Requirements

• High school diploma or GED
• 4 + years administrative experience required
• 3 + years of strong PC knowledge and skills, including Microsoft Office with a strong focus in Teams and Powerpoint products
• Thrive in fast-paced environments with strong interpersonal and excellent written and verbal communication skills
• Highly organized, detail-oriented, and able to prioritize to meet deadlines
• Proven multitasker with sound judgment, initiative, and problem-solving abilities
• Capable of resolving complex issues independently
• Collaborative team player with a positive and professional demeanor

Nice To Haves

• Bachelor’s degree in Business or related field highly preferred

Responsibilities

• Manage executive calendars, travel arrangements, and meeting logistics
• Coordinate cross-functional team schedules and recurring meetings
• Schedule Business Review and Client Deliverable calls
• Organize and coordinate, travel & hotel and restaurant reservations, preparing agendas & meeting planning
• Draft internal and external communications
• Prepare, edit and format executive presentations (i.e. All Staff Meetings, Business Reviews, Client Presentations)
• Support marketing and event logistics, including equipment shipments
• Create trend graphs, analyze claims data, and format reports using available tools (Excel, Power BI, myDBR)
• Coordinate feedback from multiple stakeholders to efficiently create recurring and ad-hoc meetings
• Handle confidential information with integrity and discretion
• Assist with CSO’s client deliverables
• Monitor and prioritize CEO’s email inbox
• Collect, sort, and distribute company mail
• Conduct research, compile data, and prepare documents for review
• Support board meeting preparations, including distribution of agendas and materials
• Manage company subscriptions and licenses (e.g., Encoder, PyCharm, Lucid, WBENC, PI)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees