Executive Administrative Assistant

BASF•Wyandotte, MI

4d•Hybrid

About The Position

We are looking for an Executive Administrative Assistant to join our Monomers (CM) team in Wyandotte, MI. Come create chemistry with us! BASF Monomers is a leading supplier of isocyanates, inorganics, polyamides, and ammonia. Our products are used in many downstream applications including the production of foams, adhesives, textiles, automobiles, food production, paper, packaging, wire, cable, clothing, and so much more. Monomers go into the production of countless household and industrial goods and make a positive impact on people's lives every day. As an essential business in BASF's overall Verbund (interconnected value chain) system, Team Monomers is committed to help our customers reach their sustainability targets by expanding our portfolio of lower CO2 footprint products and circular solutions. As an Executive Administrative Assistant, you will be responsible for providing comprehensive executive support to the SVP, Monomers - North America, including managing calendars, scheduling meetings, and coordinating travel arrangements for CM. During your 8-hour Mon-Fri shift as an Executive Administrative Assistant, you will Prepare, edit, and optimize written and visual materials, including correspondence, presentations, reports, slides, and other documents in support of the SVP and Leadership Team. In line with this you will conduct research and compile data to support reports, presentations, and leadership-level decision-making as requested. Serve as a primary point of contact by managing incoming correspondence and requests, prioritizing and flagging critical or time-sensitive information to ensure the SVP remains prompt and responsive. You will handle confidential and sensitive information with the highest level of professionalism, discretion, and integrity. Coordinate and schedule meetings across time zones, including managing calendars and arranging logistics for virtual, in-person meetings, conferences, and leadership events. Manage logistics and travel coordination, including traveling with the SVP to face-to-face events 2-3 times per year or as needed. Maintain organized filing systems and drive continuous improvement, applying automation and process enhancements to increase efficiency for the SVP and Leadership Team. Act as a contributing member of the SVP's Leadership Team by proactively identifying issues and solutions, supporting organizational communication plans, and performing additional administrative tasks as assigned. At BASF, you will have the chance to do meaningful work towards building a more sustainable future. In addition to competitive compensation and benefits, BASF provides you with access to a wide range of elements to help you be your best. It's what we call you@BASF. We are committed to providing benefits, programs, and opportunities that support our employees' overall well-being, personal growth, and a safe, collaborative, and inclusive work environment. As one of the largest chemical companies in North America we have been finding solutions for your everyday needs and addressing the most complex economic, environmental, and sustainability challenges for more than 150 years! At BASF we empower our employees with the tools, guidance and opportunities they need to advance and succeed in work and life. Giving you the support you need to be your best and fulfill your personal ambitions is what helps us create chemistry. After all, our success is linked to yours. Whatever path you envision, BASF is a great place to build a rewarding, successful career.

Requirements

Hold a high school diploma with 8+ years of experience in an Executive Administrative Assistant role or a similar position supporting senior executives, or a Bachelor's degree in Business Administration or a related field (preferred) with a minimum of 5 years of relevant experience.
Are proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and have experience working with digital dashboards such as Power BI.
Demonstrate excellent organizational and time-management skills, with the ability to prioritize competing tasks, meet deadlines, and adapt to changing priorities while working effectively under pressure.
Exhibit strong written and verbal communication skills, exceptional attention to detail, and a professional, friendly, and welcoming demeanor.
Maintain the highest level of confidentiality, possess high emotional intelligence, and can manage sensitive and complex information involving executives, customers, and external stakeholders.
Can work independently, take initiative, and exercise sound judgment, proactively identifying needs and solutions.

Nice To Haves

Bring additional value through knowledge of SAP systems and/or the chemical industry or a related field (a plus). Experience working across different time zones, coordinating and managing virtual meetings will be advantageous.

Responsibilities

Prepare, edit, and optimize written and visual materials, including correspondence, presentations, reports, slides, and other documents in support of the SVP and Leadership Team. In line with this you will conduct research and compile data to support reports, presentations, and leadership-level decision-making as requested.
Serve as a primary point of contact by managing incoming correspondence and requests, prioritizing and flagging critical or time-sensitive information to ensure the SVP remains prompt and responsive. You will handle confidential and sensitive information with the highest level of professionalism, discretion, and integrity.
Coordinate and schedule meetings across time zones, including managing calendars and arranging logistics for virtual, in-person meetings, conferences, and leadership events.
Manage logistics and travel coordination, including traveling with the SVP to face-to-face events 2-3 times per year or as needed.
Maintain organized filing systems and drive continuous improvement, applying automation and process enhancements to increase efficiency for the SVP and Leadership Team.
Act as a contributing member of the SVP's Leadership Team by proactively identifying issues and solutions, supporting organizational communication plans, and performing additional administrative tasks as assigned.

Benefits

Flexible work arrangements whenever possible
Highly competitive retirement savings plan with company match and investment options
Well-being programs that include comprehensive mental health support for you and your household family members
Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more)
Back-up child and elder care with discount programs for families of all ages and stages
Mentoring and career development opportunities that allow you to share, learn, and thrive
Matching gifts program that allows you to deepen the impact of your contributions to qualified charities.
Employee crisis support for when the unexpected happens
Access to our BASF wine cellar, employee discounts, and much more!

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