Executive Administrative Assistant

RTX • Farmington, CT

1d • Hybrid

About The Position

The Enterprise Services Digital - Data organization is seeking a highly motivated Executive Administrative Assistant to support multiple facets of daily business.
This role requires experience interacting with, communicating with, and adapting for various populations spanning across multiple time zones. The candidate must also be comfortable operating in a connected and technology-rich environment and demonstrate exemplary time management, organizational skills and multi-tasking.

Requirements

• Typically requires an AA/AS degree and a minimum of 6 years of prior relevant experience

Nice To Haves

• Self-motivated team player with desire and drive to learn and grow
• Able to work in a versatile environment, handing an array of duties and responsibilities
• Operate efficiently, learn, adapt quickly and lean forward
• Outstanding interpersonal skills, both verbal and written
• Excellent prioritization and organizational skills
• Problem-solver with sound business judgment
• Collaborate effectively with all team members
• Forward thinker with proactive mindset and attention to detail
• Adept with Microsoft Office suite including M365, Outlook, Work, PowerPoint, Excel
• Ability to navigate across broader organization
• Follows directions thoroughly and maintains confidentiality of any company sensitive information

Responsibilities

• Manage the executives’ calendars, schedule all internal and external meetings, and setup video and audio conferencing when required
• Effective & flawless calendar management (resolving any conflicts effectively & efficiently)
• Maintain an overall awareness of the executives’ business activities, anticipate the needs that are associated with each meeting / event, and preempt the needs of other parties involved in the executives’ meetings
• Represent executives to other senior officials both within and outside the organization in a positive and professional manner
• Professionally driving team conversations & follow up correspondence
• Coordinate travel arrangements point-to-point and associated logistics (including domestic & international)
• Accurately processing expense & mileage reports with timely submission
• Meeting preparations to include booking conference rooms & coordinating with catering facilities & prioritizing tasks
• Maintaining accurate & updated organization charts
• Able to participate in special projects, embrace & execute any & all other duties as required or assigned

Benefits

• Whether you’re just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.
• Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.
• Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree