Executive Administrative Assistant

Eaton Corporation•Minden, LA

About The Position

Supports the preparation of presentations for all meetings including gathering the necessary data to complete the task through multiple avenues in the organization. Leads the coordination of management meetings and completes all preparations for meeting arrangements. Provides coordination and booking of global travel arranging including travel arrangements for visiting guests, customers and clients. Manages internal and external correspondence including scanning and filing as necessary. Maintains effective working relationships with all employees as well as external customers and clients. Provides administrative support including preparation, reconciliation and filing of Travel & Entertainment (T&E) reports, scanning, and filing of correspondence. Demonstrates a high sense of urgency with the ability to act independently. Shares responsibility of general operations with other Administrative Assistants. Responsible for documenting and communicating self-services processes for administrative tasks completed by a variety of functions. Exhibits professional communication style in person and over the phone when dealing with internal Executives, and members of numerous outside organizations. Serve as the site contact for vendors, deliveries, shipments, etc. Other duties as assigned.

Requirements

High School Diploma or equivalent from an accredited institution
Seven (7+) or more years of experience as an administrative or personal assistant
Highly proficient in Microsoft Office 365 applications including Excel, PowerPoint, SharePoint, Outlook, Teams, Word, etc.
No relocation is offered. Candidates must currently reside within a 50-mile radius of Minden, LA to be considered
Active-Duty Military are exempt from this geographical limitation
Exhibits high degree of reliability and trustworthiness with an ethical approach
Flexible and pro-active; ability and willingness to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly shifting priorities
Effectively work and partner with people at all levels of the organization, as well as external contacts, customers, suppliers, etc.
Ability to problem solve and come up with creative approaches to how work gets done
High degree of confidentiality, discretion, and professionalism
Operates with a digital mindset, leverages data, digital tools and processes while operating with agility
Strong written and verbal communication skills, analytical ability, and excellent interpersonal skills
Ability to work effectively independently and within a team, and thrive in a fast-paced environment

Nice To Haves

Associate's Degree from an accredited institution
Five years of experience as an administrative assistant supporting executive-level leaders
Previous experience working with operations, engineering, or manufacturing teams

Responsibilities

Supports the preparation of presentations for all meetings
Leads the coordination of management meetings and completes all preparations for meeting arrangements
Provides coordination and booking of global travel arranging including travel arrangements for visiting guests, customers and clients
Manages internal and external correspondence including scanning and filing as necessary
Maintains effective working relationships with all employees as well as external customers and clients
Provides administrative support including preparation, reconciliation and filing of Travel & Entertainment (T&E) reports, scanning, and filing of correspondence
Demonstrates a high sense of urgency with the ability to act independently
Shares responsibility of general operations with other Administrative Assistants
Responsible for documenting and communicating self-services processes for administrative tasks completed by a variety of functions
Exhibits professional communication style in person and over the phone when dealing with internal Executives, and members of numerous outside organizations
Serve as the site contact for vendors, deliveries, shipments, etc.
Other duties as assigned